MINUTES OF THE PEORIA CITY COUNCIL
CITY OF PEORIA, ARIZONA
COUNCIL CHAMBER
March 1, 2011


A Special Meeting of the City Council of the City of Peoria, Arizona was convened 
at 8401 West Monroe Street in open and public session at 5:01 p.m.

Members Present:  Mayor Bob Barrett; Councilmembers Ron Aames, Joan Evans, 
Carlo Leone, Dave Pearson and Tony Rivero.

Members Absent:  Vice Mayor Cathy Carlat.

Other Municipal Officials Present:  Carl Swenson, City Manager; Susan Daluddung, 
Deputy City Manager; Susan Thorpe, Deputy City Manager; Steve Kemp, City Attorney; 
Wanda Nelson, City Clerk; Andy Granger, Bill Mattingly, Wynette Reed, Rocky Smith, 
Tom Solberg, Scott Whyte, and Ellen Van Riper. 

Audience:  Nine members of the public were present.

Note: The order in which items appear in the minutes is not necessarily the order 
in which they were discussed in the meeting.

CONSENT AGENDA : All items listed with a “C” are considered to be routine or have 
been previously reviewed by the City Council, and will be enacted by one motion. 
There will be no separate discussion of these items unless a Councilmember so 
requests; in which event the item will be removed from the General Order of Business, 
and considered in its normal sequence on the Agenda.

Mayor Barrett asked if any Councilmember wished to have an item removed from the 
Consent Agenda.  Having no requests from Council, motion was made by Councilmember 
Evans, seconded by Councilmember Leone, to approve the Consent Agenda.  Upon vote, 
the motion carried unanimously 6 to 0.

1C	Minutes

Discussion and possible action to approve the minutes of:

January 4, 2011 Regular Meeting 
January 18, 2011 Special Meeting 
January 18, 2011 Regular Meeting 
January 27, 2011 Council Workshop 
January 28, 2011 Council Workshop

2C	Appointment, Boards and Commissions

RESOLUTION 2011-23

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF 
THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, 
REAPPOINTING KAREN GARBE TO THE HISTORIC 
PRESERVATION COMMISSION AND ESTABLISHING THE 
TERM OF OFFICE.

Approved the recommendation from the Council Subcommittee on Boards and Commissions 
Appointments pertaining to the following appointment and adopt the Resolution as 
presented:

Adopted RES. 2011-23 reappointing Karen Garbe, as a regular member, to the Historic 
Preservation Commission.

3C	Contract, Police Computer-Aided Dispatch, Records Management and Mobile 
(CAD/RMS/Mobile) System

(a) 	Awarded a 5-year term contract with one (1) 5-year extension (P10-0046) in 
the fixed price amount of $1,674,476 plus tax, to New World Systems for a Police 
Computer-Aided Dispatch, Records Management and Mobile (CAD/RMS/Mobile) System; 

(b) 	Authorized the inclusion of a contract contingency in the amount of $250,000 
for the design and implementation of a Police CAD/RMS/Mobile System; 

(c) 	Authorize expenditures in the amount of $996,350 for project implementation 
for hardware infrastructure, peripherals, equipment, and services outside the scope 
of the New World contract; and 

(d) 	Authorized a budget transfer in the amount of $345,175 from General Obligation 
(GO) Bonds 2010 Projects Capital Technology Systems Account to GO Bonds 2010 Projects 
In-House Employee Training Account in the amount of $110,175 and to GO Bonds 2010 
Projects Software Maintenance Account in the amount of $235,000.

4C	Budget Transfer, New Federal Emergency Management Agency (FEMA) Project

(a) 	Created a new FEMA project for the review of new preliminary Flood Insurance 
Rate Maps and assistance to residents and businesses affected by the changes; 

(b) 	Authorized the use of reserves; and 

(c) 	Authorized a budget transfer in an amount not to exceed $30,000 from the General 
Fund Contingency Account to the Engineering Administration Division General Fund Other 
Professional Services Account.

5C	Funding, Special Olympics Arizona, Temporary Part-Time Non-Benefitted Position

(a) 	Accepted funding from Special Olympics Arizona for a temporary, part-time, non-
benefitted position through June 30, 2011 to assist with athlete recruitment and 
competitions planning for no more than 20 hours per week; and 

(b) 	Approved a budget transfer in the amount of $7,512 from the General Fund 
Contingency Account to the following accounts in the Adaptive Recreation Program: $6,665 
to Wages – Part Time and $847 to related benefit expenditure lines.

6C	Deeds and Easements, Various Locations

RESOLUTION NO. 2011-24

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE 
CITY OF PEORIA, MARICOPA COUNTY, ARIZONA 
ADOPTING A RESOLUTION FORMALLY ACCEPTING 
DEEDS AND EASEMENTS FOR PROPERTY RIGHTS 
CONVEYED TO THE CITY OF PEORIA. 

Adopted RES. 2011-24 accepting Deeds and Easements for various Real Property interests 
acquired by the City and previously recorded by the Maricopa County Recorder’s Office.

7C	Replat, Lot 1, 91st Avenue and Union Hills Retail Center, 91st Avenue and 
Union Hills Drive

Approved the Replat of Lot 1, 91st Avenue and Union Hills Retail Center, located on 91st 
Avenue and Union Hills Drive, subject to stipulations.

8C	Authorization to Hold an Executive Session

Pursuant to A.R.S. § 38-431.03:  Authorized the holding of an Executive Session for the 
purpose of:

a)  	Discussion with Legal Counsel for legal advice pertaining to contract negotiations 
with the United Phoenix Fire Fighters Association Local 493 (PFFA) pursuant to A.R.S. 
§ 38-431.03(A)(5);

b)  	Discussion with Legal Counsel for legal advice pertaining to contract negotiations 
with the American Federation of State, County, and Municipal Employees Local 3282 (AFSCME) 
pursuant to A.R.S. § 38-431.03(A)(5); and

c)  	Discussion with Legal Counsel for legal advice pertaining to the award of P11-0039 
Redevelopment of the 17-Acre Peoria Sports Complex Parking Lot and a related Exclusive 
Negotiation Agreement (“ENA”) pursuant to A.R.S. § 38-431.03(A)(7).

CALL TO THE PUBLIC:  (NON-AGENDA ITEMS)

None.


ADJOURNMENT 

Being no further business to come before the Council, the meeting was duly adjourned at 
5:03 p.m.           
       


______________________________________
Bob Barrett, Mayor    
  
ATTEST:

______________________________________
Wanda Nelson, City Clerk

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct summary of the 
proceedings of the Special Meeting of the City Council of Peoria, Arizona held on 
the 1st day of March, 2011. I further certify that the meeting was duly called and 
held and that a quorum was present.

Dated this 22nd day of March, 2011.                        
                          
(Seal)
______________________________________
Wanda Nelson, City Clerk