Senior Judicial Assistant
GENERAL PURPOSE
Performs specialized judicial, legal, administrative,
clerical, financial, cash handling, and customer service
support in one or more areas of the court.
SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from the Judicial Assistants
Supervisor and Court Administrator. Performs supervisory
functions in the absence of the supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs advanced and complex case processing including
appeals, rule 11 filings, e-dispo reporting, financial
adjustments, suspension of fines, reconciliation of
Defensive driving school reports and verification of Jail
reports.
Conducts interviews with defendants after sentencing or
arrest; investigates, evaluates and verifies financial
affidavits; grants or denies requests for time to pay and
arrest warrant cancellation.
Evaluates case files to determine necessary action such as
probation violation recommendation, arrest warrants,
drivers license suspensions/reinstatements, tax refund
interceptions and FARE eligibility.
Performs such tasks as scheduling all types of court
appearances, trials, hearings on protective orders and all
other matters as required.
Assist judges, attorneys and defendants in the courtroom,
preparing motions, orders, and sentencing documents for the
court record, and updating case information into
AZTEC/WIZARD.
Audits and verifies court-specific software data against
case files for discrepancies and takes corrective action.
Reviews court case files for accuracy and completeness,
determines next appropriate action and forwards files for
proper handling.
Monitors cases for compliance with court orders including
restitution, jail time, defensive driving school
attendances, counseling, and community service.
Compiles and maintains statistical information.
Assist in desk audits and cash balance audits.
Maintains detailed and accurate accounting records of
monies received and posted for fines, fees and forfeitures
in accordance with minimum accounting standards to control
receipt of money and to provide accurate and timely account
reconciliation.
Assists entry level staff in problem resolution and
facilitates training in court operations.
Investigates and responds to complex public complaints and
requests for service in accordance with established policies
and procedures. Assists public in person and on the
telephone.
Effectively interacts with prisoners, defendants, and
victims of crime in potentially volatile situations.
Performs Judicial Assistant functions on an as needed
basis and other related duties as assigned.
Performs supervisory functions in the absence of the
supervisor.
REQUIRED QUALIFICATIONS:
Minimum of three years of court experience, high school
diploma/G.E.D. supplemented by college education, or any
equivalent combination of experience and training which
provides the required knowledge, skills, and abilities, is
qualifying.
Knowledge in the areas of City Code departments, Arizona
Court system, Arizona Revised Statutes, Arizona Rules of
Civil and Criminal Procedures, and legal terminology.
DESIRED QUALIFICATIONS:
Skills in the use of a personal computer, MS Windows, MS
Excel, MS Word, Word Perfect, Outlook, and court-specific
software and computer systems. Word-processing and
spreadsheets to create forms merge documents, and reports.
Ability to make independent decisions following established
procedures, manuals, and codes, follow written and oral
instructions. Must be able to read, understand and
accurately complete legal forms and documents, interpret and
follow complex rules, regulations and procedures. Apply
legal terminology pertinent to court activities and
procedures.
Must provide quality customer service and handle difficult
public contact situations, communicate effectively verbally
and in writing.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are
representative of those that must be met by employees to
successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is
regularly required to sit; talk or hear, both in person and
by telephone; use hands to finger, handle, feel objects or
office equipment; and to reach with hands and arms and to
exert up to 10 pounds of force occasionally and/or
negligible amount of force frequently to move objects.
Specific vision abilities required by this job include close
vision, color vision, and the ability to adjust focus.
Mental Demands
While performing the duties of this class, the incumbent is
regularly required to use written and oral communication
skills; read and interpret data, information and documents;
analyze and solve complex problems; use math and
mathematical skills, perform detailed work under changing,
intensive deadlines, and apply constant attention to detail
and constant interruptions; and interact with officials and
the public. The work is generally high volume and complex.
WORK ENVIRONMENT
The work environment characteristics described here are
representative of those that must be met by employees to
successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
The employee usually works under typical office conditions
where the noise level may be moderate.
FLSA Status: Non-exempt
Revised: 12/06
City of Peoria Arizona an Equal Opportunity Employer
DURING THE SELECTION PROCESS, ANY
APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN RESOURCES
DEPARTMENT.
Employment Hotline (Voice Only):
623-773-7105
Human Resources (Voice/TDD): 623-773-7100
EOE M/F/D/V
AN EQUAL OPPORTUNITY EMPLOYER
OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES
8401 West
Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100
- Fax (623) 773-7149 |
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