Procurement Specialist

GENERAL PURPOSE

Perform paraprofessional purchasing duties in support of the procurement function and user departments; work is of limited difficulty in the purchasing of a variety of supplies, materials, equipment and services for the City.

SUPERVISION RECEIVED AND EXERCISED

Receive general supervision from the Materials Manager. May exercise technical and functional supervision over assigned personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may performed. The omission of specific statements does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Purchase practices of small dollar value items requiring quotations; preparation of Requests for Quotations for small dollar purchases of supplies/services
• Assist in the development of bid specifications to obtain quotations from vendors. Organize, schedule and conduct pre-bid conference and bid openings. Review and analyze routine bids, proposals and quotations submitted by vendors; evaluate vendor proposals and qualifications and make recommendations for award
• Research and compile a listing of competitive sources and suppliers. Process requisitions for supplies, materials, equipment and parts; secure price quotations, document information, place purchase orders, and utilize automated system; perform mathematical calculations for computing costs
• Review the City’s contracts and maintain records on vendors
• Expedite the delivery of merchandise and verify adherence of goods to agreed upon specifications, cost, and receipt into automated system. Coordinate and facilitate the return of damaged and incorrect merchandise for improper substitutions
• Maintain bid and contractual files; monitor contract to insure work performed is completed within prescribed timelines and as specified
• Act as a resource for storekeeping functions when required
• Establish and maintain effective working relationships with vendors, City employees, contractors, service providers and the general public
• Perform related duties as assigned


REQUIRED QUALIFICATIONS
High School Diploma or GED and Associates degree from an accredited college or university with major course work in purchasing, business or public administration or a related field, or an equivalent combination of education and training. One year of public sector purchasing experience utilizing competitive bidding and negotiation methods. Computer skills including word processing, databases, spreadsheets and automated process systems.

DESIRED QUALIFICATIONS
Extensive knowledge of the practices, procedures and methods of inventory and warehousing; market and price trends, various grades and qualities of materials, supplies and equipment; laws relating to public purchasing; laws, rules, ordinances and regulations governing the purchase of commodities, services and equipment for the City; record keeping systems and practices of business administration; research methods, techniques and practices.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are required to sit; talk or hear, in person and by telephone, use hands repetitively to finger, handle, feel or operate computers and other standard office equipment; and reach with hands and arms. Employees are required to walk, kneel, stoop, climb and stand and to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Specific vision abilities required by this job include close vision, use of both eyes, ability to adjust focus and to distinguish basic colors and/or shades.

Mental Demands
While performing the duties of this class, employees regularly are required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; interact with the general public, contractors, vendors, public agencies, employees and others who may be encountered during the course of work.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position may be subject to noise and/or vibration. Position may be subject to hazards: Proximity to moving mechanical parts, electrical current, exposure to chemicals, etc. Position may be subject to atmospheric conditions: Fumes, odors, dust, mists, gases, or poor ventilation.


FLSA Status: Non – Exempt

Revised 08/05

 

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN  RESOURCES DEPARTMENT. Employment Hotline (Voice Only): 623-773-7105 Human Resources (Voice/TDD): 623-773-7100 EOE M/F/D/V AN EQUAL OPPORTUNITY EMPLOYER OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES 8401 West Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100 - Fax (623) 773-7149

This Page was last updated on 11/07/06
© City of Peoria, Arizona.  All Rights Reserved.