Judicial Assistant

GENERAL PURPOSE

Perform a variety of specialized clerical work in support of the operations and services of the Municipal Court; process, record and file court documentation; assist the public with court procedures and services; and to provide clerical support to administrative and judicial personnel.

SUPERVISION RECEIVED AND EXERCISED

Receive general supervision from the Judicial Assistant’s Supervisor and Court Administrator. Exercises no supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs public contact work at the counter and on the phone which involves granting continuances or change of court appearance dates, accepting fines, answering questions, and providing information to defendants, attorneys, police officers, and the general public
• Responds to and resolves difficult and sensitive requests, inquiries, and complaints; assists citizens in completing required forms, collects appropriate fees
• Collects payments from the public for fines, bail/bond, in person, by mail, and by phone; checks payments for accuracy, posts in computer and issues receipts; balances daily receipts to monies received and prepares summary sheets of posted accounts. Determines fine amounts and set up payment schedules based upon standard procedures
• Performs a variety of computer data entry functions including input of traffic citations and long form complaints, reviews data and correct errors; updates computer information to reflect changes in codes and fine schedules
• Monitors cases involving restitution, maintains accurate record of restitution accounts and prepare payment to victim(s)
• Creates and maintains a wide variety of files; organizes and maintains disc storage and filing
• Maintains calendar activities for the court and Judge
• Performs clerical duties for assigned staff, including typing of correspondence, answering telephones, scheduling of meetings, coordinating travel arrangement, and monitoring of staff activities
• Analyzes situations carefully and adopts effective courses of action
• Compiles and maintains complex and extensive records and prepare reports
• Communicates clearly and concisely, both orally and in writing
• Establishes and maintains effective working relationships with those contacted in the course of work.
• Operates a variety of office equipment, including a computer
• Performs related duties as assigned.

REQUIRED QUALIFICATIONS:

High school diploma/G.E.D. supplemented by specialized clerical course work and two years of responsible clerical experience, including some public service contact, preferably in a court or law office. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

DESIRED QUALIFICATIONS

Demonstrated ability to perform math calculations such as addition, subtraction, multiplication and division in all units of measure using whole numbers and common fractions decimals; analysis and judgment within a rapidly changing work environment with appropriate accuracy and speed under pressure of time-sensitive deadlines. Knowledge of English usage, spelling, grammar, and punctuation; modern office methods, procedures, and equipment, including a computer terminal; record keeping procedures and practices; laws and ordinances enforced by the State and City.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle, feel objects or office equipment; and to reach with hands and arms and to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently to move objects. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical skills, perform detailed work under changing, intensive deadlines, and apply constant attention to detail and constant interruptions; and interact with officials and the public.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee usually works under typical office conditions where the noise level is quiet.

FLSA Status: Non exempt

Revised: 10/05


 

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN  RESOURCES DEPARTMENT. Employment Hotline (Voice Only): 623-773-7105 Human Resources (Voice/TDD): 623-773-7100 EOE M/F/D/V AN EQUAL OPPORTUNITY EMPLOYER OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES 8401 West Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100 - Fax (623) 773-7149

This Page was last updated on 01/03/07
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