Contract Officer

GENERAL PURPOSE
Under supervision, provides high-level professional skills in the acquisition of complex technical commodities, services and/or construction services; and performs related duties as assigned. This is the advanced journey-level class in the Contract Officer series. A Contract Officer performs the more difficult and responsible duties assigned to classes in this series.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Materials Management Supervisor or from other supervisory or management staff. May exercise direct supervision over buyers, procurement specialists and/or storekeepers.
DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Plans, organizes, controls, integrates, schedules and evaluates the work of assigned staff; develops, implements and monitors work plans to achieve goals and objectives; develops, recommends and monitors performance against annual program budgets; provides coaching for performance improvement and development; supervises and participates in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards
• Prepares, solicits, receives, evaluates and recommends award of bids, proposals and quotations. Oversees the procurement process of bids and proposals including preparation, opening, evaluation, negotiation, protest, change orders, amendments, renewals and contract administration; reviews and analyzes contracts for legal requirements and compliance with city, state and federal laws
• Administers and monitors the receipt of services and merchandise ordered; confirms agreed upon cost and specifications are met; arranges for return of damaged, defective or unacceptable merchandise
• Assists City departments regarding product specifications, pricing information and City purchasing regulations
• Evaluates and negotiates comprehensive contracts for architectural and engineering services
• Coordinates, maintains and updates computerized purchasing functions
• Maintains vendor lists and vendor performance records
• Researches new products, existing product lines and new areas for contracting
• Participates in scheduled inventory and prepares necessary reports as required
• Understands and interpret principles, laws and procedures related to procurement
• Accurately maintains records and files; prepares financial reports
• Analyzes data and draws logical conclusions
• Operates a computer and utilizes word processing and spreadsheet software
• Establishes and maintains cooperative working relationships with those encountered in the course of the work
• Serves as a resource to other City departments or governmental agencies concerning procurement matters.

REQUIRED QUALIFICATIONS
Bachelor’s degree with major course work in purchasing, materials management, public administration or a related field; and two years of responsible purchasing experience at a level comparable to the Buyer; in-depth knowledge of principles, practices, methods and techniques of supervision; principles, methods and techniques used for employee training; principles, principles, methods and practices of budget preparation and administration principles, practices, processes and laws related to procurement; types of materials, supplies and equipment commonly used in municipal services; recordkeeping methods and procedures; basic computerized data processing principles and proficiency in word processing, spreadsheet and general computer skills; or an equivalent combination of training and experience.

DESIRED QUALIFICATIONS
Professional Public Buyer certificate issued by the National Institute of Governmental Purchasing or C.P.M.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are frequently required to sit; talk or hear, both in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee may regularly be required to walk or stand and occasionally be required to lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform work under changing, intensive deadlines on multiple concurrent tasks; work with constant interruptions; and interact with staff and vendors.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions; the noise level is usually quiet.

Revised: 4/06

FLSA: Exempt


 

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN  RESOURCES DEPARTMENT. Employment Hotline (Voice Only): 623-773-7105 Human Resources (Voice/TDD): 623-773-7100 EOE M/F/D/V AN EQUAL OPPORTUNITY EMPLOYER OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES 8401 West Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100 - Fax (623) 773-7149

This Page was last updated on 11/07/06
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