Buyer

GENERAL PURPOSE
Under supervision, assists in the purchasing of consumable materials, supplies, services, construction services and equipment; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
This is the journey-level class in the Buyer series. A Buyer is distinguished from the Senior Buyer by the level of responsibility assumed and the complexity of duties assigned. A Buyer performs the less difficult and responsible duties assigned to classes in this series.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Processes department and warehouse requisitions for supplies and equipment as needed
• Purchases standard or small dollar consumable materials maintained at the warehouse for City-wide use. Secures price quotes, documents information, places orders and follows through for purchasing assigned lines of commodities and service
• Assists City departments regarding product specifications, pricing information and City purchasing regulations
• Coordinates, maintains and updates computerized purchasing functions
• Maintains vendor lists and vendor performance records
• Verifies receipt of merchandise ordered; confirms agreed-upon cost and specifications are met; arranges for return of damaged, defective or unacceptable merchandise
• Researches new products, existing product lines and new areas for contracting
• Prepares, solicits, receives, evaluates, and recommends in the development of invitations to bid and proposals, as assigned
• Understands and interprets principles, laws and procedures related to procurement
• Processes disposal forms and coordinates the collection, sale and disposal of surplus property
• Participates in scheduled inventory and prepares necessary reports as required
• accurately maintain records and files; prepare financial reports; analyze data and draw logical conclusions
• May serve as liaison with other City departments or governmental agencies concerning procurement matters
• Operates a computer and utilizes word processing and spreadsheet software
• Establishes and maintains cooperative working relationships with those encountered in the course of the work



REQUIRED QUALIFICATIONS
Associates degree from an accredited college or university with major course work in purchasing, materials management, public administration or a related field; and two years of responsible purchasing experience, preferably in a government setting; or an equivalent combination of training and experience. Proficient in word processing, spreadsheet and general computer skills.

DESIRED QUALIFICATIONS
2 years purchasing experience in a government setting. Professional Public Buyer certificate issued by the National Institute of Governmental Purchasing or C.P.M. issued by the National Association of Purchasing Management. Knowledge of the principles, practices, processes and laws related to procurement; types of materials, supplies and equipment commonly used in municipal services; recordkeeping methods and procedures; basic computerized data processing principles.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this class, employees are frequently required to sit; talk or hear, both in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee may regularly be required to walk or stand and occasionally be required to lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform work under changing, intensive deadlines on multiple concurrent tasks; work with constant interruptions; interact with staff and vendors.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions; the noise level is usually quiet.


FLSA Status: Exempt

Revised: 04/06

 

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN  RESOURCES DEPARTMENT. Employment Hotline (Voice Only): 623-773-7105 Human Resources (Voice/TDD): 623-773-7100 EOE M/F/D/V AN EQUAL OPPORTUNITY EMPLOYER OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES 8401 West Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100 - Fax (623) 773-7149

This Page was last updated on 11/07/06
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