(S)

Sedentary

(L)

Light

(M)

Medium

(H)

Heavy

(V)

Very Heavy

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree.

Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly.

Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly.

Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

  #

Code

 Essential Functions

1

S

Schedules appointments for executive staff by prioritizing requests for appointments, initiating and scheduling individual appointments on a regular basis, coordinating travel schedules, acting as liaison for internal and external customers, and coordinating with city-wide departments to prepare and/or obtain agendas, itineraries, and correspondence. This position also acts as a liaison to all city departments to include the Office of the Mayor and Council Members and internal and external customers.

2

L

Performs complex administrative duties with confidentiality by screening calls, visitor, and mail, responding to sensitive requests for information, facilitating resolution to citizen concerns, interpreting city policies and procedures, preparing a variety of confidential files, maintaining Council Policies and City Administrative Procedures and Manuals, regulation manuals, establishing and maintaining cooperative relationships with internal/external entities, supervising and evaluating the performance of assigned staff, preparing meeting agendas, and ordering and maintaining office supplies, and providing notary services.

3

S

Performs budgetary and financial support by assisting City Manager in budget preparation and review process, researching vendors for cost effective purchases, preparing and completing procurement card reconciliations, preparing and assembling travel logs for executive staff, reviewing and entering payroll data, and monitoring audit report, coordinating the preparation of purchase orders, developing recommendation for policy and procedures changes, assisting and coordinating a variety of special projects, and serving and participating on various committees.

-Description of Minimum Job Requirements-

Formal Education

Work requires knowledge necessary to understand basic operational, technical, or office processes.  Level of knowledge equivalent to four years of high school or equivalency.

Experience

Over three years up to and including five years experience.

Supervision

Work requires functioning as a lead worker performing essentially the same work as those directed, and includes overseeing work quality, training, instructing, and scheduling work.

Human Collaboration Skills

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.  Contacts may require the consideration of different points of view to reach agreement.  Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Freedom to Act

The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties.  Performance reviewed periodically.

Technical Skills

Basic: Work requires the use of standard technical skills appropriate to the work environment of the organization.

Budget Responsibility

Position has limited fiscal responsibility.  May assist in the collection of data in support of recommendations for departmental budget allocations.  May monitor division or program/project level budget and expenditures.

Reading

Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Math

Intermediate - Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Writing

Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.  Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Certification &
Other Requirements

Valid driver's license

-Physical strength for this position is indicated below with “X”-

Sedentary

X

Light

Medium

Heavy

Very Heavy

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.

Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.

Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.

C

Continuously

2/3 or more of the time.

F

Frequently

From 1/3 to 2/3 of the time.

O

Occasionally

Up to 1/3 of the time.

R

Rarely

Less than 1 hour per week.

N

Never

Never occurs.

-Physical Demand-

-Frequency-

-Brief Description-

Standing

O

Communicating with co-workers

Sitting

C

Desk work, meetings, driving

Walking

O

To other departments/offices, around work site

Lifting

R

Files

Carrying

F

Supplies, files

Pushing/Pulling

R

File drawers, tables and chairs

Reaching

O

For supplies, for files

Handling

F

Paperwork

Fine Dexterity

F

Computer keyboard, telephone keypad, calculator

Kneeling

R

Filing in lower drawers, retrieving items from lower shelves/ground

Crouching

R

Filing in lower drawers, retrieving items from lower shelves/ground

Crawling

R

Under equipment

Bending

R

Filing in lower drawers, retrieving items from lower shelves/ground

Twisting

R

From computer to telephone

Climbing

F

Stairs

Balancing

R

On step stools

Vision

C

Reading, computer screen, driving, observing work site

Hearing

F

Communicating via telephone/radio, to co-workers/public

Talking

F

Communicating via telephone/radio, to co-workers/public

Foot Controls

R

Driving

Other
(specified if applicable)

F

Frequently

From 1/3 to 2/3 of the time

O

Occasionally

Up to 1/3 of the time

R

Rarely

Less than 1 hour per week

N

Never

Never occurs

-Description of Non-Physical Demands-

-Frequency-

Time Pressure

F

Emergency Situation

R

Frequent Change of Tasks

F

Irregular Work Schedule/Overtime

F

Performing Multiple Tasks Simultaneously

F

Working Closely with Others as Part of a Team

F

Tedious or Exacting Work

O

Noisy/Distracting Environment

R

Other (see 2 below)

N

Office Environment

X

     Vehicle

Warehouse

     Outdoors

Shop

     Other (see 3 below)

Recreation/Neighborhood Center