(S)

Sedentary

(L)

Light

(M)

Medium

(H)

Heavy

(V)

Very Heavy

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree.

Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly.

Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly.

Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

  #

Code

 Essential Functions

1

S

Scans records by reviewing the documents, identifying categories verifying information, scanning the record, indexing, and retaining records.

2

S

Responds to records requests by reviewing requests and documents, determining location, reviewing records and providing the information to customers.

3

S

Retains records by entering information regarding records and documents, filing documents, coordinating deliveries and pickups, notifying departments when documents arrive, checking boxes, and completing reports.

4

S

Completes related administrative tasks by assisting customers with requests and information, collecting monies, preparing mailings, answering the phone and responding to questions, filing, providing passport services, and maintaining reports.

-Description of Minimum Job Requirements-

Formal Education

Work requires knowledge necessary to understand basic operational, technical, or office processes.  Level of knowledge equivalent to four years of high school or equivalency.

Experience

Under and including one year experience.

Supervision

Job has no responsibility for the direction or supervision of others.

Human Collaboration Skills

Work requires regular interaction involving exchange and receipt of information.

Freedom to Act

The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices.  The assignment is usually reviewed upon completion.

Technical Skills

Basic: Work requires the use of standard technical skills appropriate to the work environment of the organization.

Budget Responsibility

Position has no fiscal responsibility.

Reading

Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Math

Intermediate - Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Writing

Basic – Ability to write simple sentences containing subject, verb, and object, and/or series of numbers, names, and addresses. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self –study.

Certification &
Other Requirements

Valid driver's license

-Physical strength for this position is indicated below with “X”-

Sedentary

X

Light

Medium

Heavy

Very Heavy

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.

Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.

Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.

C

Continuously

2/3 or more of the time.

F

Frequently

From 1/3 to 2/3 of the time.

O

Occasionally

Up to 1/3 of the time.

R

Rarely

Less than 1 hour per week.

N

Never

Never occurs.

-Physical Demand-

-Frequency-

-Brief Description-

Standing

O

Observing work duties, communicating with co-workers

Sitting

C

Desk work, meetings, driving

Walking

O

To other departments/offices, around work site

Lifting

F

Supplies, files

Carrying

F

Supplies, files

Pushing/Pulling

O

File drawers, tables and chairs

Reaching

O

For supplies, for files

Handling

C

Paperwork, monies

Fine Dexterity

C

Computer keyboard, telephone keypad, calculator

Kneeling

F

Filing in lower drawers, retrieving items from lower shelves/ground

Crouching

F

Filing in lower drawers, retrieving items from lower shelves/ground

Crawling

F

Under equipment

Bending

F

Filing in lower drawers, retrieving items from lower shelves/ground

Twisting

F

From computer to telephone

Climbing

R

Stairs

Balancing

O

On ladders, on equipment, on step stools

Vision

C

Reading, computer screen

Hearing

F

Communicating via telephone/radio, to co-workers/public

Talking

F

Communicating via telephone/radio, to co-workers/public

Foot Controls

R

Driving

Other
(specified if applicable)

F

Frequently

From 1/3 to 2/3 of the time

O

Occasionally

Up to 1/3 of the time

R

Rarely

Less than 1 hour per week

N

Never

Never occurs

-Description of Non-Physical Demands-

-Frequency-

Time Pressure

O

Emergency Situation

R

Frequent Change of Tasks

F

Irregular Work Schedule/Overtime

R

Performing Multiple Tasks Simultaneously

F

Working Closely with Others as Part of a Team

F

Tedious or Exacting Work

F

Noisy/Distracting Environment

O

Other (see 2 below)

N

Office Environment

X

     Vehicle

Warehouse

     Outdoors

Shop

     Other (see 3 below)

Recreation/Neighborhood Center