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Title:
Library Manager
FLSA Status: Exempt
BRIEF DESCRIPTION:
The purpose of this position is to
manage and direct all activities and operations of the
division. This is accomplished by developing and
administering goals, objectives and performance measures,
preparing and presenting budgets, forecasting and monitoring
revenues and expenditures, researching, recommending,
purchasing and managing all collection and material
acquisitions, increasing community participation,
coordinating activities with internal departments and
outside agencies and officials; and providing reports to
management, boards and commissions, and elected officials.
Other duties include assisting with board activities,
interacting with library patrons and representing the
library to boards and organizations.
ESSENTIAL FUNCTIONS:
Note:
This information is intended to be descriptive of the key
responsibilities of the position. The list of essential
functions below does not identify all duties performed by
any single incumbent in this position. Additionally, please
be aware of the legend below when referring to the physical
demands of each essential function.
|
(S) |
|
(L) |
|
(M) |
|
(H) |
|
(V) |
|
|
Exerting up to 10 lbs.
occasionally or negligible weights frequently; sitting
most of the time. |
Exerting up to 20 lbs.
occasionally; 10 lbs. frequently; or negligible amounts
constantly; OR requires walking or standing to a
significant degree. |
Exerting 20-50 lbs.
occasionally; 10-25 lbs. frequently; or up to 10 lbs.
constantly. |
Exerting 50-100 lbs.
occasionally; 10-25 lbs. frequently; or up to 10-20 lbs.
constantly. |
Exerting over 100 lbs.
occasionally; 50-100 lbs. frequently; or up to 20-50
lbs. constantly. |
|
#
|
Code |
Essential Functions |
|
1 |
S |
Manages operations by developing,
recommending and implementing policies conforming to the
library’s mission, goals and objectives, overseeing
division workloads, managing programming activities,
responding to requests for information, overseeing
strategies and approaches for automation and preparing
and presenting reports. |
|
2 |
S |
Manages staff by planning and
prioritizing tasks, ensuring policy and procedure
compliance, recommending changes and adjustments, and
monitoring staff performance and development. |
|
3 |
S |
Develops and presents the annual
division budget and goals and objectives by reviewing
expenditures and programs, forecasting revenues and
expenditures, pursuing grant opportunities, calculating
program costs related to new collection materials, and
implementing budgetary adjustments as appropriate. |
|
4 |
S |
Assists with board and commission
activities by liaising with members, developing and
presenting information, participating on committees and
task groups, and preparing documents for management and
elected officials. |
JOB
REQUIREMENTS:
-Description of
Minimum Job Requirements-
|
|
Formal Education |
Work requires specialized knowledge
in a professional or technical field. Work requires
professional level of knowledge of a discipline
equivalent to that which is acquired in a Masters
degree-level of study. |
|
Experience |
Over five years up to and including
seven years experience. |
|
Supervision |
Work requires managing and
monitoring work performance of a division including
evaluating program/work objectives and effectiveness,
establishing broad organizational goals and realigning
work and staffing assignments for the department. |
|
Human Collaboration Skills |
Recommendations regarding policy
development and implementation are made and/or
recommended. Evaluates customer satisfaction, develops
cooperative associations, and utilizes resources to
continuously improve customer satisfaction. |
|
Freedom to Act |
The employee normally performs the
duty assignment according to his or her own judgment,
requesting supervisory assistance only when necessary.
Special projects are managed with little oversight and
assignments may be reviewed upon completion. Performance
reviewed periodically. |
|
Technical Skills |
Skilled: Work requires a
comprehensive, practical knowledge of a technical field
with use of analytical judgment and decision-making
abilities appropriate to the work environment of the
organization. |
|
Budget Responsibility |
Position has major fiscal
responsibility. Makes significant contribution to major
financial decisions within the department. Responsible
for major financial decisions within the department.
Decisions may influence budget requests and departmental
goals and objectives. Monitors budget plan, and adjusts
work activity as necessary. |
|
Reading |
Advanced - Ability to read
literature, books, reviews, scientific or technical
journals, abstracts, financial reports, and/or legal
documents. Ordinarily, such education is obtained in at
the college level or above. However, it may be obtained
from experience and self-study. |
|
Math |
Intermediate - Ability to deal with
system of real numbers; practical application of
fractions, percentages, ratios/proportions and
measurement. Ordinarily, such education is obtained in
high school up to college. However, it may be obtained
from experience and self-study. |
|
Writing |
Advanced - Ability to write
editorials, journals, speeches, manuals, or critiques.
Ordinarily, such education is obtained in at the college
level or above. However, it may be obtained from
experience and self-study. |
|
Certification &
Other Requirements |
None |
OVERALL PHYSICAL STRENGTH DEMANDS:
|
-Physical strength for this position is indicated below
with “X”- |
|
Sedentary |
|
Light |
X |
Medium |
|
Heavy |
|
Very Heavy |
|
|
Exerting up to 10 lbs.
occasionally or negligible weights frequently; sitting
most of the time. |
Exerting up to 20 lbs.
occasionally, 10 lbs. frequently, or negligible amounts
constantly OR requires walking or standing to a
significant degree. |
Exerting 20-50 lbs.
occasionally, 10-25 lbs. frequently, or up to 10 lbs.
constantly. |
Exerting 50-100 lbs.
occasionally, 10-25 lbs. frequently, or up to 10-20 lbs.
constantly. |
Exerting over 100 lbs.
occasionally, 50-100 lbs. frequently, or up to 20-50
lbs. constantly. |
PHYSICAL DEMANDS:
|
C
Continuously
2/3 or more of the time. |
F
Frequently
From 1/3 to 2/3 of the
time. |
O
Occasionally
Up to 1/3 of the time. |
R
Rarely
Less than 1 hour per
week. |
N
Never
Never occurs. |
Note: This is intended as a
description of the way the job is currently performed. It
does not address the potential for accommodation.
|
-Physical Demand- |
-Frequency- |
-Brief Description-
|
|
Standing |
F |
Making presentations, observing work site, observing
work duties, communicating with co-workers |
|
Sitting |
O |
Desk work, meetings, driving |
|
Walking |
F |
To
other departments/offices, around work site |
|
Lifting |
O |
Supplies, equipment, files |
|
Carrying |
O |
Supplies, equipment, files |
|
Pushing/Pulling |
F |
Equipment, tables and chairs |
|
Reaching |
O |
For
supplies, for files |
|
Handling |
F |
Paperwork, monies |
|
Fine Dexterity |
C |
Computer keyboard, telephone keypad, calculator,
calibrating equipment |
|
Kneeling |
O |
Filing in lower drawers, retrieving items from lower
shelves/ground |
|
Crouching |
O |
Filing in lower drawers, retrieving items from lower
shelves/ground |
|
Crawling |
R |
Under equipment |
|
Bending |
F |
Retrieving items from lower shelves/ground, making
repairs |
|
Twisting |
O |
From computer to telephone, getting inside vehicle |
|
Climbing |
R |
Stairs, ladders, step stools |
|
Balancing |
R |
On
ladders, on step stools |
|
Vision |
C |
Reading, computer screen, driving, observing work site |
|
Hearing |
F |
Communicating via telephone/radio, to co-workers/public |
|
Talking |
F |
Communicating via telephone/radio, to co-workers/public |
|
Foot Controls |
R |
Driving |
|
Other
(specified if applicable) |
|
|
MACHINES, TOOLS, EQUIPMENT, SOFTWARE, AND HARDWARE:
Computers, printers and related software
ENVIRONMENTAL FACTORS:
C
Continuously |
F
Frequently |
O
Occasionally |
R
Rarely |
N
Never |
|
D
Daily |
W
Several Times Per Week |
M
Several Times Per Month |
S
Seasonally |
N
Never |
|
-Health and Safety Factors- |
| Mechanical Hazards |
N |
| Chemical Hazards |
N |
| Electrical Hazards |
N |
| Fire Hazards |
N |
| Explosives |
N |
| Communicable Diseases |
N |
| Physical Danger or
Abuse |
R |
| Other (see 1 below) |
N |
|
|
-Environmental Factors- |
| Respiratory Hazards |
N |
| Extreme Temperatures |
S |
| Noise and Vibration |
N |
| Wetness/Humidity |
S |
| Physical Hazards |
N |
|
(1) N/A
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
|
F
Frequently
From 1/3 to 2/3 of the
time |
O
Occasionally
Up to 1/3 of the time |
R
Rarely
Less than 1 hour per week |
N
Never
Never occurs |
-Description of Non-Physical Demands-
|
-Frequency- |
|
Time Pressure |
F |
|
Emergency Situation |
O |
|
Frequent Change of Tasks |
F |
|
Irregular Work Schedule/Overtime |
O |
|
Performing Multiple Tasks Simultaneously |
F |
|
Working Closely with Others as Part of a Team |
F |
|
Tedious or Exacting Work |
O |
|
Noisy/Distracting Environment |
O |
|
Other (see 2 below) |
N |
(2) N/A
PRIMARY WORK LOCATION:
|
Office Environment |
X |
Vehicle |
|
|
Warehouse |
|
Outdoors |
|
|
Shop |
|
Other (see 3 below) |
|
|
Recreation/Neighborhood Center |
|
|
|
(3)N/A
SIGNATURE
SIGNATURE – REVIEW AND
COMMENTS:
I have reviewed this description and understand the
requirements and responsibilities of the position.
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___________________________
Signature of Employee
|
___________________________
Date |
___________________________
Job Title of Supervisor |
___________________________
Signature of Supervisor
|
___________________________
Date |
___________________________
Job Title of Department Head |
___________________________
Signature of Department Head
|
___________________________
Date |
Comments:
____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The above statements are intended to describe the
general nature and level of work being performed by individuals assigned to this
position. They are not intended to be an exhaustive list of all
responsibilities, duties, and skills required. This description is subject to
modification as the needs and requirements of the position change.
City of Peoria Arizona an Equal Opportunity Employer
DURING THE SELECTION PROCESS, ANY
APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN RESOURCES
DEPARTMENT.
Employment Hotline (Voice Only):
623-773-7105
Human Resources (Voice/TDD): 623-773-7100
EOE M/F/D/V
AN EQUAL OPPORTUNITY EMPLOYER
OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES
8401 West
Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100
- Fax (623) 773-7149 |
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