MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Mesquite District Cathy Carlat, Vice Mayor Acacia District Vicki Hunt Ironwood District Dave Pearson Palo Verde District Ron Aames Pine District Carlo Leone Willow District Joan Evans City Manager Terry Ellis CITY COUNCIL REGULAR MEETING NOTICE & AGENDA Tuesday, May 20, 2008 7:00 P.M. CITY COUNCIL CHAMBER RESULTS CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: PRESENTATION: 1. Certificate of Appointment to the following Commission member: Steve Poe appointed to the Historic Preservation Commission. CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C Appointment, Boards and Commissions PASSED Discussion and possible action to approve the recommendation from the Council Subcommittee on Boards and Commissions Appointments and adopt RES. 08-77 and RES. 08-78 pertaining to the following appointment and reappointment: RES. 08-77 Accepting the resignation of Ken Feldman and appointing Karen Garbe as a regular member to the Historic Preservation Commission for a partial term to expire December 2010; and RES. 08-78 Reappointing John Buonagurio as a regular member to the Public Defender Contract Review Committee for a term to expire June 2012. 2C Code Amendment, Chapter 2, Judicial Selection Advisory Board PASSED Discussion and possible action to adopt ORD. 08-12 to amend Chapters 2 and 15 of the Peoria City Code (1992 Edition) to provide for a Judicial Selection Advisory Board. 3C Establish New Classifications REMOVED FROM THE AGENDA AT THE REQUEST OF STAFF Discussion and possible action to approve the recommendation of the Personnel Review Committee regarding the establishment of new classifications in the Information Technology Department and Police Department. 4C Grant, Maricopa County Attorney, RICO (Racketeer Influenced and Corrupt Organization) Funds PASSED Discussion and possible action to: a) Accept RICO Fund grants from the Maricopa County Attorney’s Office in the amount of $18,720 for Criminal Division contract attorney services (LCON12608); and in the amount of $2,557.27 to help the Arizona Coalition for Victim’s Services to pay for their annual Arizona Victim Assistance Academy (LCON12708); and b) Approve budget transfers from the General Fund Contingency Account in the amount of $18,720 to the State Anti-Racketeering, City Attorney Forfeiture Contract Labor Account; and in the amount of $2,558 to the State Anti-Racketeering - City Attorney Forfeiture City Participation, Outside Programs Account to provide additional expenditure authority for the grant funds in Fiscal Year 2008. 5C Intergovernmental Agreement, Peoria Unified School District, Education Channel PASSED Discussion and possible action to authorize the City Manager to execute an intergovernmental agreement granting use of the education channel by the Peoria Unified School District. (LCON12808) 6C Contract, Kiewit Western Company, Beardsley Road Extension, 83rd Avenue to Loop 101 PASSED Discussion and possible action to award a contract for an amount not to exceed $199,818 to Kiewit Western Company for construction manager at risk services associated with the construction of the Beardsley Road extension, 83rd Avenue to State Route 101L (Phase I). (LCON12908) 7C Contract Amendment, Accela, Inc., Development Permitting Software System PASSED Discussion and possible action to approve a contract amendment in the amount of $125,060 with Accela, Inc. for professional services to develop additional automation of functionality within the new development permitting system. (LCON03107C) 8C Contract Amendment, Project Engineering Consultants, Ltd., Sewer Line Rehabilitation, 95th Avenue and Northern Avenue PASSED Discussion and possible action to approve Contract Amendment No. 2 in an amount not-to-exceed $162,179 with Project Engineering Consultants, Ltd. (PEC) to evaluate an additional mile of sewer line on Northern Avenue and to inspect 70 sanitary sewer manholes on 95th Avenue and Northern Avenue in order to complete the rehabilitation design. (LCON07706B) 9C Contract Amendment, Sundt Construction, Inc., Butler Drive Water Reclamation Facility Construction PASSED Discussion and possible action to: a) Approve Contract Amendment No. 3 in an amount not-to-exceed $281,601 with Sundt Construction, Inc. to provide additional work on the Butler Drive Water Reclamation Facility needed to complete project construction (LCON03306C); and b) Authorize a budget transfer within the project in the amount of $55,414 from the Wastewater Bonds, Land Account to the Wastewater Bonds, Wastewater Systems Account. 10C Contract Amendment, MGC Contractors, Inc., Jomax Water Reclamation Facility Expansion PASSED Discussion and possible action to approve the City’s portion of Contract Amendment No. 5 with MGC Contractors, Inc. for a Guaranteed Maximum Price (GMP) of $82,948 for construction services for Phase 2 of the Jomax Water Reclamation Facility expansion project. (LCON08006E) 11C Budget Adjustment, Public Works Department, Fuel Costs PASSED Discussion and possible action to approve a budget adjustment in the amount of $225,000 from the General Fund Contingency Account to pay for increased fuel costs for Fleet Services. 12C Budget Transfer, Utilities Department, Electricity Costs PASSED Discussion and possible action to: a) Approve the use of reserves; and b) Authorize a budget transfer in the amount of $500,000 from the General Fund Contingency Account to the Water Production Services Operating Account for electrical costs for water production services. 13C Budget Transfer, Utilities Department, Chemical Supplies PASSED Discussion and possible action to: a) Approve the use of reserves; and b) Authorize a budget transfer in the amount of $100,000 from the Water Fund Contingency Account to the Water Operating Account – Greenway Water Treatment Plant Account for chemical supplies. 14C Quarterly Investment Report PASSED Discussion and possible action to approve the Quarterly Investment Report for the period ending March 31, 2008. 15C Maintenance Improvement District No. 1071, Camino a Lago South Unit 7, 98th Avenue and Adam Avenue PASSED Discussion and possible action to re-approve the Petition of Formation and adopt RES. 07-138A intention and ordering formation of Maintenance Improvement District No. 1071, Camino a Lago South Unit 7, located on 98th Avenue and Adam Avenue; and adopt RES. 07-139A ordering the work within the Maintenance Improvement District. 16C Maintenance Improvement District No. 1077, Camino a Lago South Unit 6, 95th Avenue and Lake Pleasant Parkway PASSED Discussion and possible action to re-approve the Petition of Formation and adopt RES. 07-116A intention and ordering formation of Maintenance Improvement District No. 1077, Camino a Lago South Unit 6, located on 95th Avenue and Lake Pleasant Parkway; and adopt RES. 07-117A ordering the work within the Maintenance Improvement District. 17C Street Light Improvement District No. 1034, Camino a Lago Unit 7, 98th Avenue and Adam Avenue PASSED Discussion and possible action to re-approve the Petition of Formation and adopt RES. 07-144A intention and ordering formation of Street Light Improvement District No. 1034, Camino a Lago Unit 7, located on 98th Avenue and Adam Avenue; and adopt RES. 07-145A ordering the purchase of electricity for lighting streets and parks within the Street Light Improvement District. 18C Street Light Improvement District No. 1039, Camino a Lago South Unit 6, 95th Avenue and Lake Pleasant Parkway PASSED Discussion and possible action to re-approve the Petition of Formation and adopt RES. 07-124A intention and ordering formation of Street Light Improvement District No. 1039, Camino a Lago South Unit 6, located on 95th Avenue and Lake Pleasant Parkway, and adopt RES. 07-125A ordering the purchase of electricity for lighting streets and parks within the proposed Street Light Improvement District. 19C Re-Plat, Deer Valley Marketplace, Lot 2, 83rd Avenue and Deer Valley Road PASSED Discussion and possible action to approve the Re-Plat of Lot 2 of the Deer Valley Marketplace, located at the northeast corner of 83rd Avenue and Deer Valley Road, subject to stipulations. (Project No. R070077) REGULAR AGENDA NEW BUSINESS 20R PUBLIC HEARING – Liquor Licenses, Various Locations PUBLIC HEARING: RE: a) A new Restaurant Liquor License (Series 12) for 3 Tomatoes & a Mozzarella, located at 8258 W. Thunderbird Road Suite 206. Applicant: Jeffrey H. Roskin. LL#10011969; and PASSED b) A new Restaurant Liquor License (Series 12) for Restaurant Satara Thai Cuisine Boutique Wine Lounge, located at 8350 W. Paradise Lane. Applicant: Randy D. Nations. LL#10012004. HELD OVER TO NEXT MEETING Open Public Hearing: Staff Report: Public Comment: Close Public Hearing: Council Action: Discussion and possible action to recommend approval to the State Liquor Board for: a) A new Restaurant Liquor License (Series 12) for 3 Tomatoes & a Mozzarella, located at 8258 W. Thunderbird Road Suite 206. Applicant: Jeffrey H. Roskin. LL#10011969; and b) A new Restaurant Liquor License (Series 12) for Restaurant Satara Thai Cuisine Boutique Wine Lounge, located at 8350 W. Paradise Lane. Applicant: Randy D. Nations. LL#10012004. 21R Intergovernmental Agreement Amendment, Peoria Unified School District, Facility Use PASSED Discussion and possible action to authorize the City Manager to execute an updated Intergovernmental Agreement with the Peoria Unified School District (PUSD) for development processing, general cooperation and facility use. (LCON02299A) 22R Intergovernmental Agreement, Arizona Department of Transportation, Skunk Creek Multi-Use Pathway and Underpass, 83rd Avenue and Rio Vista Community Park PASSED Discussion and possible action to: a) Approve an Intergovernmental Agreement with the Arizona Department of Transportation (ADOT) for the development of a multi-use pathway and underpass along Skunk Creek, between 83rd Avenue and Rio Vista Community Park (LCON13008); and b) Authorize an expenditure in the amount of $252,571 to ADOT for matching funds for the project. CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Your comments pertaining to City Council business are welcome. However, if you wish to address the City Council, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. The City Council is not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Reports from the City Manager: 1. Neighborhood Traffic Management Program (NTMP) – Annual Report for the Year 2007 Reports from City Council: Reports from the Mayor: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request. Regular City Council Meeting Agenda , 2007 Page 2 of 7