MINUTES OF THE PEORIA CITY COUNCIL CITY OF PEORIA, ARIZONA PUBLIC SAFETY ADMINISTRATION BUILDING ARIZONA ROOM AND PEORIA ROOM – 2ND FLOOR SEPTEMBER 15, 2007 A City Council Workshop of the City Council of the City of Peoria, Arizona was convened at 8351 West Cinnabar Avenue, Peoria, Arizona in open and public session at 8:30 a.m. Members Present: Mayor Bob Barrett; Vice Mayor Vicki Hunt; Councilmembers Ron Aames, Cathy Carlat, Joan Evans, Carlo Leone and Dave Pearson. Members Absent: None Morning Session: Other Municipal Officials Present: Terrence Ellis, City Manager; Steve Kemp, City Attorney and James Mason, Assistant to the City Manager; Carl Swenson, Deputy City Manager; and Grady Miller, Director of Communications and Public Affairs. Facilitator: Lance Decker Audience: Approximately five members of the public were present. Lance Decker, Facilitator, presented meeting guidelines. Councilmembers discussed highlights for the past six months and major goals for the year ahead. Council discussed Vice Mayor and Mayor Pro Tem selection. Items of discussion included length of tenure for the Vice Mayor, rotation and annual election. Council asked staff to bring the discussion back at the next Council Workshop to be held in February 2008 with some possible alternatives. Council Office staffing was also discussed. Council asked staff to assess options for telephone coverage in the Council Office. Discussion regarding Council Assistant protocols took place including travel, reporting and attendance at meeting with Councilmembers. Working Lunch Session: Municipal Officials Present: Terrence Ellis, City Manager; Carl Swenson, Deputy City Manager; Susan Thorpe, Deputy City Manager; John Wenderski, Deputy City Manager; Steve Kemp, City Attorney; Mary Jo Kief, City Clerk; George Anagnost, Municipal Judge; Stephen Bontrager, J.P. de la Montaigne, Greg Eckman, Bill Mattingly, Brent Mattingly, Bob McKibben, Grady Miller, Dave Moody, Steve Prokopek, Larry Ratcliff, John Schell, Sandy Teetsel, Jeff Tyne, Glen Van Nimwegen and James Mason. Terry Ellis, City Manager announced there had been a change to the Agenda. Staff would present the financial forecast and information on the proposed 2008 Bond Elections. The status report on the 12-month policy agenda would not be heard at the meeting, but will be a written report from staff. During the working lunch session, Brent Mattingly, Chief Financial Officer and Jeff Tyne, Budget Director presented a status report on the City Financial Condition. Included in the discussion were revenues, expenditures, a review of the half-cent sales tax fund, debt management program, bonds and the transportation sales tax. Staff further provided an economic overview, growth trends and the financial overview. Discussion ensued regarding the primary property tax levy. Clerk’s Note: Finance and Budget PowerPoint presentation are on file in the Clerk’s Office. Staff provided an overview of General Obligation Bonds. Staff further provided an update on the remaining voter authorization after the adoption of the 10-year Capital Improvement Program. Staff informed Council that the City is lacking in most categories and that staff recommends starting the process now to prepare for a November 2008 Bond Election. Staff presented information on the next steps in preparation for the Bond Election. Discussion ensued regarding the need for voter approval to build City office facilities in excess of $500,000. Council consensus is that staff bring this item back for further discussion and to present options for removing this requirement for future City facilities. Mayor Barrett asked each Councilmember to begin thinking of at least five people to nominate to serve on a Citizens’ Bond Committee. Each participant was provided an opportunity to assess the day’s meeting. Included was discussion on the length of the Council Workshop and location. The next meeting will be scheduled for February 2008 and will be held at the Rio Vista Recreation Center. Items to be brought back include a possible Charter amendment regarding the Vice Mayor; selection of Mayor Pro Tem; a Proposition 100 amendment; Council Assistant protocols. Council requested that there be an Economic Development Workshop before the end of the year. Staff will do a written report on the status of the 12-month Policy Agenda for Council. Staff will consider a $.05 reduction in the City’s Primary Property Tax for the Fiscal Year 2009 budget and prepare a budget based on that reduction. The meeting was recessed and staff was excused from the meeting at 2:37 p.m. The meeting reconvened at 2:45 p.m. Afternoon Session: Municipal Officials Present: Terrence Ellis, City Manager; Steve Kemp, City Attorney; Carl Swenson, Deputy City Manager; Grady Miller, Director of Communications and Public Affairs; and James Mason, Assistant to the City Manager. Staff presented a review of Pioneer Days, including a chronological time line for the event including event attendance records. Future Pioneer Days events were discussed, including the challenges and methods of advertising and marketing the event. Council consensus was that Pioneer Days should be held again in 2008 with the understanding that the 2008 attendance levels need to exceed those from prior years in order for Pioneer Days to continue as a city event. Clerk’s Note: Pioneer Days Review PowerPoint presentation on file in the Clerk’s Office. ADJOURNMENT: Being no further business to come before the Council, the meeting was duly adjourned at 4:30 p.m. ______________________________________ Bob Barrett, Mayor ATTEST: ______________________________________ Mary Jo Kief, City Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the City Council Workshop of the City Council of Peoria, Arizona held on the 15th day of September, 2007. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of November, 2007. (Seal) ______________________________________ Mary Jo Kief, City Clerk