MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Acacia District Vicki Hunt, Vice Mayor Ironwood District Dave Pearson Mesquite District Cathy Carlat Palo Verde District Ron Aames Pine District Carlo Leone Willow District Joan Evans City Manager Terry Ellis CITY COUNCIL REGULAR MEETING NOTICE & AGENDA Tuesday, June 5, 2007 7:00 P.M. CITY COUNCIL CHAMBER CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C MINUTES: Budget Study Session – April 21, 2007 Budget Study Session – April 23, 2007 Special Meeting – May 1, 2007 Regular Meeting – May 1, 2007 Study Session – May 15, 2007 Regular Meeting – May 15, 2007 2C Appointments/Reappointments, Boards and Commissions Discussion and possible action to approve the recommendations from the Council Subcommittee on Boards and Commissions Appointments and adopt RES. 07-77 through RES. 07-81 pertaining to the following appointments and/or reappointments: RES. 07-77 Appointing Harold Gribow and Garner Palenske as regular members to the Building Board and Appeals with terms to expire June 2011. RES. 07-78 Appointing Randy Wright as a regular member to the Industrial Development Authority with a term to expire June 2013. RES. 07-79 Appointing Alexander Obis as a regular member to the Public Safety Retirement System Board for Fire with a term to expire June 2011. RES. 07-80 Appointing Alexander Obis as a regular member to the Public Safety Retirement System Board for Police with a term to expire June 2011. RES. 07-81 Appointing Amy Andelin, Anthony Durfey, Anthony Harrington, Maggie Matheson and Chris Ramirez as regular members, and Dale Buchert and Collin Guzman as alternate members; and reappointing Robert Belanger, Julia Grose, Jessica Hewitt, Jared Hummel, Kristen Matheson and Jane Wakefield as regular members to the Youth Advisory Board with terms to expire June 2009. 3C Code Amendment, Chapter 2, Section 2-207, Community Services Department, Resident and Non-Resident Fees Discussion and possible action to adopt ORD. 07-15 amending Chapter 2, Section 2-207, of the Peoria City Code (1992 Edition) approving recommended changes to the Community Services Department resident and non-resident fees, the permissible fee range for residents and establishing a permissible range for non-residents for various services. 4C Deannexation, Palm Canyon Business Park, North of Bell Road Between New River and the Loop 101 Freeway Discussion and possible action to adopt ORD. 07-16 deannexing approximately 12.72 acres of land, located north of Bell Road between New River and the Loop 101 Freeway contingent upon annexation by the City of Glendale, Arizona. (ANX 07-03) 5C Applicant Agent Designation, Arizona Division of Emergency Management Discussion and possible action to: a) Approve removing Mike Fusco, City of Peoria Safety and Training Officer, as the Arizona Division of Emergency Management Applicant Agent; and b) Adopt RES. 07-82 designating Larry Rooney, Deputy Chief of Operations, Peoria Fire Department, as the new Arizona Division of Emergency Management Applicant Agent to submit applications for the reimbursement of funds spent for response to emergency and/or disasters within the State of Arizona. 6C Grant Acceptance, Bureau of Justice Assistance, Bulletproof Vest Partnership (BVP) Discussion and possible action to: a) Adopt RES. 07-83 authorizing the City of Peoria Police Department to accept a partial reimbursement grant in the amount of $10,907 from the Bureau of Justice Assistance, BVP Grant Program to assist with the purchase of ballistic vests for police officers; and b) Approve a budget amendment in the amount of $10,907 from the Proposed Grant Fund Contingency Account to the BVP Grant Fund Wearing Apparel Safety Account. 7C Void 8C Grant, Arizona State Library, Archives and Public Records, “State Grants in Aid”, Operational Supplies and Library Materials Discussion and possible action to: a) Accept a grant in the amount of $7,073 from the “State Grants in Aid” to provide funding to the City of Peoria Library for operational supplies and library materials in Fiscal Year 2007; and b) Approve budget transfers from the Grant Contingency Account to the Operational Supplies/Equipment Account in the amount of $5,000 and to the Books, Periodicals/Subscriptions Account in the amount of $2,073 to establish budget appropriation. 9C Grant Acceptance, Maricopa County Attorney’s Office, Asset Forfeiture Program, RICO (Racketeering Influenced Corrupt Organizations) Fund Discussion and possible action to: a) Authorize the formal acceptance of two RICO fund grants from the Maricopa County Attorney’s Office, Asset Forfeiture Program, in the amount of $38,390 for digital recorders and accessories for Police Department investigations and citizen contact; and in the amount of $2,358.50 for the Arizona Coalition for Victim’s Services to assist with payment for the annual Arizona Victim Assistance Academy; and b) Approve a budget amendment from the General Fund Contingency Account in the total amount of $40,748.50 to the State Anti- Racketeering - City Attorney Forfeiture Office Equipment and Furniture Account in the amount of $38,390 and to the Victim’s of Crime Act Grant Account in the amount of $2,358.50 to provide expenditure authority in Fiscal Year 2007. 10C Contract Amendment, Damon S. Williams Associates, LLC Discussion and possible action to approve Contract Amendment No. 4 in the amount of $13,090 with Damon S. Williams Associates, LLC for completion of the conceptual designs for use as models for treating water quality issues at City well sites. (LCON09703D) 11C Salary and Related Changes, Management, Professional, Supervisory, and Confidential Unrepresented Employees Discussion and possible action to adopt salary and related changes for management, professional, supervisory and confidential unrepresented employees. 12C Re-range, Re-title and Re-classification, Current Specified Positions Discussion and possible action to approve the recommendations of the Personnel Review Committee regarding the establishment of new classifications in the Budget, Community Services, Finance, Fire, Municipal Court, Police, Public Works and Utilities Departments. 13C Deeds and Easement, Various Locations Discussion and possible action to adopt RES. 07-85 accepting deeds and easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder’s Office. 14C Designate Roadways, Establish Rights-of-Way, Various Locations Discussion and possible action to adopt RES. 07-86 designating various real properties to be used as City roadways and authorize the establishment of public rights-of-way to be opened and maintained by the City as a public street. 15C Easement, Salt River Project, Municipal Operations Center, 8850 N. 79th Avenue Discussion and possible action to adopt RES. 07- 87 authorizing the City Manager to execute a Power Distribution Easement to Salt River Project (SRP) for the installation of power transmission lines related to the construction and operation of the Municipal Operations Center, located at 8850 N. 79th Avenue. 16C Final Plat, Vistancia Village A, Parcel F1, Central Arizona Project Canal and Westland Road Discussion and possible action to approve the final plat for Vistancia Village A, Parcel F1, located between the Central Arizona Project Canal and Westland Road and westerly from Vistancia Boulevard, subject to stipulations. (R050144) 17C Condominium Plat, West Green Townhomes, 91st Avenue and Sunnyslope Lane Discussion and possible action to approve the condominium plat for West Green Townhomes, located at the northeast corner of 91st Avenue and Sunnyslope Lane, subject to stipulations. (R050031) 18C Re-Plat Blackstone at Vistancia, Tract B, Parcel B10, Blackstone Drive and Moura Drive Discussion and possible action to approve the re-plat of Tract B of Blackstone at Vistancia, Parcel B10, located on the west side of Blackstone Drive and north of Moura Drive, subject to stipulations. (R050020B) 19C Re-Plat, Desert Sky at Trilogy at Vistancia, Parcel C21, 129th Drive and White Feather Lane Discussion and possible action to approve the re-plat of Lots 20, 21, 22, and 23 of Desert Sky at Trilogy at Vistancia, Parcel C21, located at the southeast corner of 129th Drive and White Feather Lane, subject to stipulations. (R030020A) 20C Re-Plat, Vistancia Village A, Parcel F5, Lot 42 and Tract C, Westland Road and Vistancia Boulevard Discussion and possible action to approve the re-plat of Lot 42 and Tract C of Vistancia Village A, Parcel F5, located on the south side of Westland Road and west of Vistancia Boulevard, subject to stipulations. (R050143A) REGULAR AGENDA NEW BUSINESS 21R Confirm Appointment of Chief of Police Discussion and possible action to confirm the appointment of Larry Ratcliff as Chief of Police, effective Wednesday June 6, 2007. 22R PUBLIC HEARING – Liquor License, Koi Sushi Bar Grill, 16055 N. Arrowhead Fountain Center Drive PUBLIC HEARING: RE: A new Restaurant Liquor License (Series 12) for Koi Sushi Bar Grill, located at 16055 N. Arrowhead Fountain Center Drive. Applicant: Chimee Lena Ko. LL#10008844. Staff Report/Public Comment: Council Action: Discussion and possible action to recommend approval to the State Liquor Board of a new Restaurant Liquor License (Series 12) for Koi Sushi Bar Grill, located at 16055 N. Arrowhead Fountain Center Drive. Applicant: Chimee Lena Ko. LL#10008844. 23R PUBLIC HEARING – Fiscal Year 2008 Budget PUBLIC HEARING: RE: Fiscal Year 2008 Budget. Staff Report/Public Comment: Council Action: Discussion and possible action to adopt RES. 07-88 adopting the Fiscal Year 2008 budget. 24R Public Hearing – Property Tax Levy, Fiscal Year 2008 PUBLIC HEARING: RE: Setting the City of Peoria property tax levy for Fiscal Year 2008. Staff Report/Public Comment: Council Action: No Council action necessary. 25R Contract, SunTrust Leasing Corporation, Recycling Containers and Light Duty Vehicles Discussion and possible action to adopt RES. 07-89 approving a master lease purchase agreement in the amount of $1,235,000 with SunTrust Leasing Corporation, utilizing existing Mohave Educational Services Cooperative Contract No. 03D-STLC-0126, for the purchase of residential curbside recycling containers and two light-duty vehicles for use by recycling program staff. (LCON04407) 26R Contract, HDR Architecture, Inc., North Municipal Support Service Facility Study Discussion and possible action to award a contract to HDR Architecture, Inc. in an amount not to exceed $300,000 to conduct consultant services, master planning and a siting study for a municipal facility in the northern region of the City. (LCON04507) 27R Contract, Longhorn Ranch Irrigation Water Delivery District, Use of City Rights-of-Way, Between 69th and 71st Avenues and Thunderbird and Acoma Roads Discussion and possible action to: a) Adopt RES. 07-90 authorizing the creation of the Longhorn Ranch Irrigation and Water Delivery District; and b) Authorize the City Manager to execute an agreement with the Longhorn Ranch Irrigation Water Delivery District addressing the City of Peoria rights within the public rights-of-way of the subdivision located between 69th and 71st Avenues and Thunderbird and Acoma Roads. (LCON04607) 28R Franchise Agreement, Peoria Water User Association Discussion and possible action to: a) Approve the proposed franchise agreement with the Peoria Water User Association subject to approval by the qualified electors of the City; b) Approve that the proposed franchise agreement with the Peoria Water User Association be placed on the next City ballot; and c) Direct that the proposed franchise agreement with the Peoria Water User Association be submitted to the qualified electors of the City at the next election; and direct the City Clerk and City Attorney to undertake such actions to permit the franchise agreement to be on the next City ballot. 29R Notice of Intent, BCC Development, Infiniti Dealership, 92nd Avenue and Bell Road Discussion and possible action to adopt a notice of intent regarding entering into a fourth amendment to the development agreement with BCC Development to build an Infiniti Dealership at 92nd Avenue and Bell Road. 30R Notice of Intent, Arizona Motors, LLC, Auto Dealership, 84th Avenue and Bell Road Discussion and possible action to adopt a notice of intent regarding entering into a development agreement that includes retail sales tax reimbursements with Arizona Motors, LLC to develop an auto dealership located north of the northwest corner of 84th Avenue and Bell Road. 31R Budget Adjustment, Fleet Services, Increased Parts and Fuel Costs Discussion and possible action to approve a budget adjustment to pay for the increased costs of oil, parts, tires and fuel in the total amount of $411,801 from the General Fund Contingency Account to the Fleet Services Unleaded Fuel Account in the amount of $73,722; the Diesel Fuel Account in the amount of $109,569; the Motor Vehicle Repair Account in the amount of $90,431; the Motor Vehicle Tire Account in the amount of $40,035; and the Motor Vehicle Parts Account in the amount of $83,596. 32R Budget Transfer, Public Works, Increased Costs for Fuel, Maintenance, and Landfill Services Discussion and possible action to approve a budget transfer in the total amount of $166,391 from the Commercial Solid Waste Contingency Account to the Commercial Solid Waste Fuel Account in the amount of $69,444 and to the Commercial Solid Waste Landfill Account in the amount of $96,947 for increased costs of vehicle fuel, maintenance and landfill services. 33R Budget Transfer, Utility Operations, Various Water and Wastewater Facility Accounts Discussion and possible action to approve a budget transfer from the General Fund Contingency Account in the total amount $315,000 to the Greenway Water Treatment Plant (WTP) Operating Account (Chemical Supplies) in the amount of $100,000; the Beardsley Water Reclamation Facility (WRF) Operating Account (Electricity) in the amount of $120,000; the Beardsley Water Reclamation Facility (WRF) Operating Account (Chemical Supplies) in the amount of $60,000; the Jomax Water Reclamation Facility (WRF) Operating Account (Electricity) in the amount of $20,000; and the Jomax Water Reclamation Facility (WRF) Operating Account (Chemical Supplies) in the amount of $15,000. 34R PUBLIC HEARING - Grant Acceptance, U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG), Law Enforcement Equipment and Supplies PUBLIC HEARING: RE: The acceptance of a direct award in the amount of $33,392 from the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) for additional law enforcement equipment and supplies. Staff Report/Public Comment: Council Action: Discussion and possible action to: a) Adopt RES. 07-84 authorizing the acceptance of a direct award in the amount of $33,392 from the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) for additional law enforcement equipment and supplies; and b) Approve a budget amendment in the amount of $33,392 from the Proposed Grants Contingency Account to the following various JAG Grant Accounts: Computer Hardware Account - $3,100; Operational Supplies/Equipment Account - $7,217; Computer Software Account - $1,085; Electronic Supplies/Equipment Account - $1,800; Electronic Equipment Capital Account - $5,850; Other Equipment Capital Account - $7,000; and Computer Software Capital Account - $7, 340. 35R Pro Tem Mayor Discussion and possible action to choose a Pro Tem Mayor to serve during the absence of both the Mayor and Vice Mayor. The Pro Tem Mayor will serve until the Mayor or Vice Mayor return to the City of Peoria. CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Reports from the City Manager: 1. Bicycle Plan Report Reports from City Council: Reports from the Mayor: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.