MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Acacia District Vicki Hunt, Vice Mayor Ironwood District Dave Pearson Mesquite District Cathy Carlat Palo Verde District Ron Aames Pine District Carlo Leone Willow District Joan Evans City Manager Terry Ellis CITY COUNCIL REGULAR MEETING NOTICE & AGENDA Tuesday, May 15, 2007 7:00 P.M. CITY COUNCIL CHAMBER CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C MINUTES: Budget Study Session – April 19, 2007 2C Grant, Arizona Automobile Theft Authority (AATA), Public Awareness Grant Program Discussion and possible action to: a) Adopt RES. 07-72 authorizing the Police Department to accept an increase in funding in the amount of $2,243 from the Arizona Automobile Theft Authority (AATA) for the 2006/2007 “Public Awareness Grant” Program (LCON04906A); and b) Approve a budget amendment in the amount of $2,243 from the Proposed Grant Fund Contingency Account to the General Fund Police Overtime Account to provide expenditure authority for the grant funds. 3C Grant, Governor’s Office of Highway Safety, Occupant Protection Enforcement Program Discussion and possible action to: a) Adopt RES. 07-73 authorizing the formal acceptance of an Occupant Protection Enforcement Program Grant in the amount of $5,000 from the Governor’s Office of Highway Safety to fund overtime for enforcing occupant restraint violations during a pre-designated two-week enforcement period beginning May 21, 2007 (LCON04107); and b) Approve a budget amendment in the amount of $5,000 from the Proposed Grant Fund Contingency Account to the Occupant Protection Enforcement Program Grant Fund, Overtime Account to provide expenditure authority. 4C Intergovernmental Agreement, Various Valley Cities, Court Case Management System Discussion and possible action to authorize the City Manager and the presiding Judge to execute an intergovernmental agreement with the Cities of Scottsdale, Avondale, Goodyear, Surprise and Glendale for the use of add-ons to the AZTEC court case management system. (LCON04207) 5C Intergovernmental Agreement, Peoria Unified School District, Sunrise Mountain High School Lighting System Discussion and possible action to approve an intergovernmental agreement with the Peoria Unified School District for the operation and maintenance of the lighting system for two multipurpose fields at Sunrise Mountain High School. (LCON04307) 6C Intergovernmental Agreement Amendment, Maricopa County Library District, Reciprocal Borrowing Program Discussion and possible action to approve a second amendment to an intergovernmental agreement with the Maricopa County Library District for a reciprocal borrowing program, effective July 1, 2007 to June 30, 2009. (LCON09101B) 7C Intergovernmental Agreement Addendum, Peoria Unified School District, Sunrise Mountain High School Library Joint Use Discussion and possible action to authorize the City Manager to execute an addendum to the intergovernmental agreement with the Peoria Unified School District for the continued joint use of the Sunrise Mountain High School Library for a period of 18 months commencing on July 1, 2007 and ending on December 31, 2008. (LCON05902C) 8C Contract Amendment, Sundt Construction, Construction Services, Butler Drive Water Reclamation Facility, Influent Pump Station and Offsite Pipelines Discussion and possible action to award Contract Amendment No. 2 in an amount not to exceed $970,000 and change the Guaranteed Maximum Price contract with Sundt Construction to a Lump Sum contract for construction of the Butler Drive Water Reclamation Facility, Influent Pump Station and Offsite Pipelines. (LCON03306B) 9C Contract Amendment, Premier Engineering, Drainage Improvements, 89th Avenue and Williams Road Discussion and possible action to: a) Approve Contract Amendment No. 3 with Premier Engineering in the not-to-exceed amount of $6,275 for additional design services for drainage improvements at the intersection of 89th Avenue and Williams Road (LCON01306C); and b) Authorize a budget transfer in the amount of $6,275 from the Proposed GO (General Obligation) Bonds Land and Improvements Land Account to the Proposed GO Bonds Storm Drain System Design Account. 10C Contract Amendment, Kirkham Michael & Associates, Intersection Improvements, 91st Avenue and Deer Valley Road Discussion and possible action to approve Contract Amendment No. 4 in the amount of $13,976.55 with Kirkham Michael & Associates for additional post design services for the 91st Avenue and Deer Valley Road intersection improvements. (LCON01305D) 11C Contract Amendment, Stanley Consultants, Inc., Intersection Improvements, 83rd Avenue and Thunderbird Road Discussion and possible action to approve Contract Amendment No. 5 in the not-to-exceed amount of $24,983 with Stanley Consultants, Inc. for post-design as-built services for the 83rd Avenue and Thunderbird Road intersection improvements. (LCON17201E) 12C Contract Amendment, RBF Consulting, Inc., Old Carefree Highway Paving, Lake Pleasant Road to Beardsley Canal Discussion and possible action to approve Contract Amendment No. 6 in the not-to-exceed amount of $5,500 with RBF Consulting, Inc. to provide post-design services for paving Old Carefree Highway from Lake Pleasant Road to the Beardsley Canal. (LCON01703F) 13C Authorize Expenditure, Siemens Energy Automation, Inc., Intelligent Transportation Systems (ITS) Design Services, Peoria Sports Complex Discussion and possible action to approve an expenditure in the amount of $70,000 to Siemens Energy & Automation, Inc. utilizing Arizona Department of Transportation (ADOT) Contract No. T07-59-00047 for ITS design services at the Peoria Sports Complex to provide police access to the central traffic signal system for special event management. 14C Authorize Expenditure, CS Construction, Inc., Traffic Count Stations Installation, 83rd Avenue and Beardsley Road Discussion and possible action to: a) Approve an expenditure in the amount of $60,000 to CS Construction, Inc. for the installation of two permanent traffic count stations on 83rd Avenue, north and south of Beardsley Road, utilizing existing Job Order Contract No. 4 between the Town of Gilbert and CS Construction, Inc.; and b) Approve a budget transfer within the project in the amount of $60,000 from the Transportation Sales Tax Fund, Street System Design Account to the Transportation Sales Tax Fund, Street System Construction Account. 15C Fiscal Year 2007 Third Quarter Budget Amendments Discussion and possible action to approve the Fiscal Year 2007 third quarter budget amendments. 16C Quarterly Investment Report for Period Ending March 31, 2007 Discussion and possible action to review and accept the Quarterly Investment Report for the period ending March 31, 2007. 17C Authorization to Hold an Executive Session Pursuant to A.R.S. § 38-431.03.A.5: Discussion and possible action to authorize an Executive Session for the purpose of discussion and consultation with designated representatives of the City pertaining to contract negotiations with the Peoria Police Officers’ Association. Note: Executive Session will be held after the adjournment of the 7:00 p.m. Regular City Council Meeting and the Vistancia Community Facilities District Meeting. REGULAR AGENDA NEW BUSINESS 18R PUBLIC HEARING – Liquor Licenses, Various Locations PUBLIC HEARING: RE: a) A new Wine and Beer Liquor License (Series 10) for Metropolitan Tobacco, located at 8877 N. 107th Avenue. Applicant: Nayel Madanat. LL#10001355; and b) A new Restaurant Liquor License (Series 12) for Grande Pizza, located at 8996 W. Union Hills Drive #105. Applicant: Artor Zalla. LL#10008823. Staff Report/Public Comment: Council Action: Discussion and possible action to recommend approval to the State Liquor Board of: a) A new Wine and Beer Liquor License (Series 10) for Metropolitan Tobacco, located at 8877 N. 107th Avenue. Applicant: Nayel Madanat. LL#10001355; and b) A new Restaurant Liquor License (Series 12) for Grande Pizza, located at 8996 W. Union Hills Drive #105. Applicant: Artor Zalla. LL#10008823. 19R Authorize Expenditure, Fire Department, Additional Staffing at Lake Pleasant Discussion and possible action to: a) Authorize the use of General Fund Reserves to fund additional staffing at Lake Pleasant during the summer season to cover periods of peak call volume; and b) Approve a budget transfer in the amount of $17,280 from the General Fund Contingency Account to the Fire Department 2007 Operating Budget, Wages – Absence Coverage Overtime Account to establish appropriation authority. 20R Tentative Fiscal Year 2008 Budget Discussion and possible action to adopt RES. 07-76 approving the Tentative Fiscal Year 2008 Budget. The total Fiscal Year 2008 Budget is $690,000,000; including $229,300,541 for program operations; $356,661,816 to support capital improvement projects; $54,637,643 for the payment of the City’s debt service obligation; and an additional $49,400,000 from reserves for various contingency requirements. 21R PUBLIC HEARING – Capital Improvement Program, Fiscal Years 2008-2017 PUBLIC HEARING: RE: Capital Improvement Program for Fiscal Years 2008-2017. Staff Report/Public Comment: Council Action: Discussion and possible action to adopt RES. 07-74 providing for the Capital Improvement Program for Fiscal Years 2008-2017. 22R Reimburse Capital Project Expenditures Discussion and possible action to adopt RES. 07-75 authorizing the reimbursement of $65,827,482 in capital project costs with the proceeds of bond issues. CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Reports from the City Manager: Reports from City Council: Reports from the Mayor: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.