MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Acacia District Vicki Hunt, Vice Mayor Ironwood District Dave Pearson Mesquite District Cathy Carlat Palo Verde District Ron Aames Pine District Carlo Leone Willow District Joan Evans City Manager Terry Ellis CITY COUNCIL REGULAR MEETING NOTICE & AGENDA Tuesday, May 1, 2007 7:00 P.M. CITY COUNCIL CHAMBER CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: PRESENTATION: 1. Certificates of Appointment to the following Board and Commission members: John Buonagurio and Dorthea Crooks reappointed to the Arts Commission; Kenneth Compton and Jerry Gauthier reappointed to the Industrial Development Authority; Edward Comtois and Steve Poe reappointed and Joan Leone appointed to the Library Board; Carnell Murrell reappointed to the Parks and Recreation Board; Carol Garner reappointed to the Personnel Board; Elizabeth Reyes reappointed to the Public Defender Contract Review Committee; Fernando Reyna and Salvatore LaPuma reappointed to the Volunteer Firefighter Pension Board; and Lili Fernandez, Mychal McCormick and Aya Nameth reappointed as regular members to the Youth Advisory Board. CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C MINUTES: Regular Meeting – April 3, 2007 Budget Study Session – April 9, 2007 Budget Study Session - April 11, 2007 Budget Study Session – April 13, 2007 Regular Meeting – April 17, 2007 2C Contract, Arizona Public Service (APS), Lighting System Installation, Multipurpose Fields, Sunrise Mountain High School Discussion and possible action to: a) Authorize an agreement with Arizona Public Service (APS) to install lighting systems on two multipurpose fields at the Sunrise Mountain High School and; b) Approve expenditure authority in an amount not to exceed $235,000 for the design, light poles, lights, wiring and other materials necessary to install the system. (LCON03607) 3C Contract, Felix Construction, Stone Street Well Site Electrical Rehabilitation Project Discussion and possible action to award a contract to Felix Construction in an amount not to exceed $59,256 for the design and pre-construction services for Phase 1 of the Stone Street Well Site Electrical Rehabilitation Project. (LCON03707) 4C Contract, Willdan & Associates, Parke West Improvement District 0601, 99th Avenue and Northern Avenue Discussion and possible action to award a contract to Willdan & Associates in the amount of $246,740 for construction administration for the project for Parke West Improvement District 0601, located at 99th Avenue and Northern Avenue. (LCON03807) 5C Single Source Purchase, Summit Electric, Compact Ethernet Modules Discussion and possible action to approve a single source purchase from Summit Electric in an amount not to exceed $76,860 for compact ethernet modules. 6C Acceptance of Equipment Award, Homeland Security Commercial Equipment Direct Assistance Program (CEDAP) Discussion and possible action to approve the acceptance of an MX-2 Thermal Imager for the Police Department from the Homeland Security Commercial Equipment Direct Assistance Program (CEDAP). 7C Budget Transfer, Community Services Department, Light Pole Repair, Peoria Sports Complex Discussion and possible action to: a) Approve a budget transfer in the amount of $21,628 from the General Fund Contingency Account to the Sports Complex Grounds/Detention Repair and Maintenance Account for the repair of light poles at the Mariners’ Practice Field M2 and the Padres’ Practice Field P2 at the Peoria Sports Complex; and b) Approve the use of General Fund Reserves in the amount of $21,628. 8C Budget Transfer, Office of the City Clerk, Records Services Discussion and possible action to: a) Authorize the use of General Fund Reserves in the amount of $10,000; and b) Approve a budget transfer from the General Fund Contingency Account to the City Clerk's Records and Information Management, Records Services Account in the amount of $10,000 for the cost of offsite records storage and retrieval services. 9C Authorize Expenditure, Theater Works, Peoria Center for the Performing Arts Opening Discussion and possible action to: a) Authorize an expenditure in the amount of $65,000 to reimburse Theater Works for costs related to the delayed opening of the Peoria Center for the Performing Arts; and b) Approve a budget transfer in the amount of $65,000 from the Peoria Center for the Performing Arts Project Theater Construction Account to the General Fund Non-Departmental Other Professional Services Account. 10C Modification of Assessments, North Valley Power Center Improvement District No. 8801 and Bell Road Improvement District No. 8802, 83rd Avenue Between Bell Road and Paradise Lane Discussion and possible action to approve the Petition for Modification of Assessments; and adopt RES. 07-66 and RES. 07-67 approving the Modification of Assessments for the North Valley Power Center, Improvement District No. 8801, Assessment No. 03A1, and the Bell Road Improvement District No. 8802, Assessment No. 103A1, located on 83rd Avenue Between Bell Road and Paradise Lane. 11C Deeds and Easements, Various Locations Discussion and possible action to adopt RES. 07- 68 accepting deeds and easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder’s Office. 12C Designate Roadways, Establish Rights-of-Way, Various Locations Discussion and possible action to adopt RES. 07-69 designating various real properties to be used as City roadways and authorize the establishment of public rights-of-way to be opened and maintained by the City as a public street. 13C Irrigation Easement, Salt River Project (SRP), 75th Avenue and Butler Drive Discussion and possible action to adopt RES. 07-70 authorizing the City Manager to execute an irrigation easement to Salt River Project (SRP) for existing irrigation facilities adjacent to the Younger Brothers site at 75th Avenue and Butler Drive. 14C Easement Agreement, Maricopa County Flood Control District, New River Channel, Grand Avenue to Skunk Creek Discussion and possible action to authorize the City Manager to execute an easement to the Maricopa County Flood Control District for the operation and maintenance of a portion of the New River Channel from Grand Avenue to Skunk Creek. (LCON10704A) 15C Abandon Water Line Easement, 67th Avenue and Happy Valley Road Discussion and possible action to adopt RES. 07-71 to abandon a portion of an existing water line easement, as depicted on the Amended Final Plat for Christ’s Church of the Valley, located on the southwest corner of 67th Avenue and Happy Valley Road, subject to stipulations. (Project No. R060151 / Deed 07-037) 16C Final Plat, Cactus Square Commerce Park, 75th Avenue and Cactus Road Discussion and possible action to approve the Final Plat for Cactus Square Commerce Park, located at the northwest corner of 75th Avenue and Cactus Road, subject to stipulations. (Project No. R060139) 17C Authorization to Hold an Executive Session Pursuant to A.R.S. § 38-431.03.A.4: Discussion and possible action to authorize the holding of an Executive Session for the purpose of discussion and consultation with legal counsel for legal advice regarding pending litigation concerning the City of Tolleson v. the City of Peoria. Note: Executive Session will be held after the adjournment of the 7:00 p.m. Regular City Council Meeting REGULAR AGENDA NEW BUSINESS 18R PUBLIC HEARING – Liquor Licenses, Various Locations PUBLIC HEARING: RE: a) A new Restaurant Liquor License (Series 10) for Los Olivos Carniceria, located at 10798 N. 75th Avenue, Building A-1. Applicant: Jorge Rivero. LL#10007127; and b) A Person Transfer for an On-Sale Wine & Beer Liquor License (Series 7) for WineStyles, located at 8279 N. Lake Pleasant Parkway, Suite A-104. Applicant: Kara Jean Lewis. LL#10008536. Staff Report/Public Comment: Council Action: Discussion and possible action to recommend approval to the State Liquor Board of: a) A new Restaurant Liquor License (Series 10) for Los Olivos Carniceria, located at 10798 N. 75th Avenue, Building A-1. Applicant: Jorge Rivero. LL#10007127; and b) A Person Transfer for an On-Sale Wine & Beer Liquor License (Series 7) for WineStyles, located at 8279 N. Lake Pleasant Parkway, Suite A-104. Applicant: Kara Jean Lewis. LL#10008536. 19R Contract, Agave Environmental Contracting, Inc., Landscape Improvements, 83rd Avenue and Lake Pleasant Parkway Discussion and possible action to: a) Approve a contract with Agave Environmental Contracting, Inc. in the amount of $2,689,289 for landscape improvements to medians along 83rd Avenue and Lake Pleasant Parkway; b) Authorize a budget transfer in the amount of $146,582 from the General Fund Contingency Account to the General Obligation Bonds Park Improvements Account; c) Authorize the use of bond proceeds in the amount of $146,582 and; d) Authorize a project contingency in the amount of $200,000. (LCON03907) 20R Contract, Environmental Planning Group, Master Plan And Design Concept Report, Westwing Neighborhood Park, Westwing Parkway and High Desert Drive. Discussion and possible action to award a contract to Environmental Planning Group, in an amount not to exceed $80,934 for the development of a master plan and a design concept report for the Westwing Neighborhood Park, located at Westwing Parkway and High Desert Drive. (LCON04007) CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Reports from the City Manager: 1. Summary Report – Peoria Spring 2007 Training Reports from City Council: Reports from the Mayor: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.