MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor John C. Keegan Mayor-Elect Bob Barrett Acacia District Vicki Hunt, Vice Mayor Ironwood District Dave Pearson Mesquite District Cathy Carlat Palo Verde District Pat Dennis Councilmember-Elect Ron Aames Pine District Carlo Leone Willow District Joan Evans City Manager Terry Ellis CITY COUNCIL REGULAR MEETING NOTICE & AGENDA Tuesday, January 2, 2007 7:00 P.M. CITY COUNCIL CHAMBER CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: PRESENTATION: 1. Certificates of Appointment to the following Veterans Memorial Board members: Anthony Foglio, James Foulk, Phil Hanson, Larry Lichtenberg, and Tom Schaefer 2. Presentation to outgoing Councilmember Pat Dennis 3. Presentation to Public Works employee Angelo Alemendarez for his assistance with Amber Alert CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – Old Business: 1C DISPOSITION OF ABSENCE: Approve the absence of Councilmember Pat Dennis from the Special City Council Meetings held on December 12, 2006. 2C MINUTES: Special Meeting 4:00 p.m. – November 14, 2006 Special Meeting 7:00 p.m. – November 14, 2006 Special Meeting 5:00 p.m. – November 27, 2006 Special Meeting 4:00 p.m. – December 12, 2006 Special Meeting 7:00 p.m. – December 12, 2006 3C Public Hearing - Liquor License, Sears Essentials, 10140 N. 91st Avenue PUBLIC HEARING: RE: A new Wine and Beer Liquor License (Series 10) for Sears Essentials, located at 10140 N. 91st Avenue. Applicant: Laura Dixon. LL#10003755. Staff Report/Public Comment: Council Action: Discussion and possible action to recommend approval to the State Liquor Board of a new Wine and Beer Liquor License (Series 10) for Sears Essentials located at 10140 N. 91st Avenue. Applicant: Laura Dixon. LL#10003755. NEW BUSINESS SWEARING IN BY PRESIDING MUNICIPAL JUDGE GEORGE ANAGNOST AND SEATING OF NEW COUNCIL Councilmembers: Acacia District Vicki Hunt Palo Verde District Ron Aames Pine District Carol Leone Mayor : Bob Barrett PRESENTATION: Presentation to outgoing Mayor John C. Keegan RECESS (approximately 15 Minutes) RECONVENE ROLL CALL CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 4C Rezoning, Lake Pleasant Parkway and Yearling Road Discussion and possible action to concur with the Planning and Zoning Commission’s recommendation and adopt ORD. 07-01 to rezone approximately 4.25 acres located at the northwest corner of Lake Pleasant Parkway and Yearling Road from Suburban Ranch (SR-43) to Planned Area Development (PAD) to permit an office development. 5C Contract, Hughes Supply Incorporated, Water Meters, Parts, Supplies, and Hardware Discussion and possible action to approve a two-year term contract with three one-year extensions in the estimated first year amount of $1,860,396 with Hughes Supply Incorporated to purchase Neptune water meters and related meter reading parts, supplies, and hardware. (LCON00107) 6C Contract, Kimley-Horn and Associates, Inc., Downtown Area Drainage Master Plan Update and Design Concept Report Discussion and possible action to approve a contract in an amount not to exceed $175,468.75 with Kimley-Horn and Associates, Inc. for the Downtown Area Drainage Master Plan Update and Design Concept Report. (LCON00207) 7C Contract, Patterson & Associates and First Southwest Asset Management, Investment Management Services Discussion and possible action to award two one-year term contracts in the total estimated annual amount of $120,000 with three one-year extensions to Patterson & Associates and First Southwest Asset Management for Investment Management Services. (LCON00307 and LCON00407) 8C Contract, CedarCrestone, Professional Consulting Services, PeopleSoft Human Capital Management System Discussion and possible action to award a one-year fixed-price term contract in the amount of $72,600 with four additional one-year extensions to CedarCrestone, Inc. for Phase I professional consulting services for the PeopleSoft Human Capital Management System. (LCON00507) 9C Contract Amendment, Haydon Building Corporation, Veterans Memorial Wall Discussion and possible action to: a) Approve Contract Amendment No. 6 in the amount of $109,862 with Haydon Building Corporation for improvements to the Veterans Memorial Wall (LCON13004F); b) Approve a budget transfer in the amount of $109,862 from the General Fund Contingency Account to the Rio Vista General Fund Parks Improvement Account; c) Authorize an expenditure to utilize funds donated by organizations to etch on the Memorial Wall; and d) Approve a budget transfer the in the amount of $10,000 from the General Fund Contingency Account to the Rio Vista Outside Sources Parks Improvements Account. 10C Contract Amendment, Johnson Carlier, Municipal Operations Center Renovation and Expansion Project Discussion and possible action to approve Contract Amendment No. 3 for an amount equal to $354,430 with Johnson Carlier for the Municipal Operations Center Renovation and Expansion Project. (LCON03505C) 11C Contract Amendment, Premier Engineering Corporation, Multi- Use Grade Separation Facilities, Olive Avenue and Peoria Avenue Discussion and possible action to approve Contract Amendment No. 2 in the amount of $124,998 with Premier Engineering Corporation for plans, specifications, and estimates of multi-use grade separation facilities to be located at Olive Avenue and Peoria Avenue. (LCON01704B) 12C Authorize Expenditure, Mohave Educational Services, Modification of Medians Discussion and possible action to authorize an expenditure in the amount of $89,771.51 to Mohave Educational Services Cooperative under Job Order Contracting Contract (04E-CENT-0901) through Centennial Contractors for the modification of the existing medians on High Desert Drive to the east and west of WestWing Parkway. 13C Concession Stand and Recreation Center, Rio Vista Community Park Discussion and possible action to approve the addition of a second concession stand and recreation center to the current State of Arizona liquor license issued to the City of Peoria for Rio Vista Community Park. 14C Maintenance Improvement District No. 164, Melton Ranch II, Lake Pleasant Parkway and Calle Lejos Discussion and possible action to approve the Petition of Formation and adopt RES. 07-01 intention and ordering formation of proposed Maintenance Improvement District No. 164, Melton Ranch II, located at the northeast corner of Lake Pleasant Parkway and Calle Lejos; and adopt RES. 07-02 ordering the work within the proposed Maintenance Improvement District. 15C Deeds and Easements, Various Locations Discussion and possible action to adopt RES. 07-03 accepting deeds and easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder’s Office. 16C Designate Roadways, Establish Rights-of-Way, Various Locations Discussion and possible action to adopt RES. 07-04 designating various real properties to be used as City roadways and authorize the establishment of public rights-of-way to be opened and maintained by the City as a public street. 17C Final Plat, Peoria Center Station, 81st Avenue and Peoria Avenue Discussion and possible action to approve the final plat for Peoria Center Station located at the southeast corner of 81st Avenue and Peoria Avenue, subject to stipulations. (Project R050069) 18C Final Plat, Oakcraft Cabinets, 78th Avenue and Olive Avenue Discussion and possible action to approve the final plat for Oakcraft Cabinets located at the southeast corner of 78th Avenue and Olive Avenue, subject to stipulations. (Project R060074) 19C Final Plat, Stultz Residence, 71st Avenue and Mariposa Grande Discussion and possible action to approve the final plat for the Stultz Residence located at the southeast corner of 71st Avenue and Mariposa Grande, subject to stipulations. (Project R050025) 20C Amended Plat, Sunset Ranch, Lake Pleasant Parkway and Williams Road Discussion and possible action to approve the amended final plat for Sunset Ranch located at the northeast corner of the Lake Pleasant Parkway and Williams Road alignment, subject to stipulations. (Project R030030A) 21C Re-plat, Plaza Town Center, Plaza del Rio Boulevard and Thunderbird Road Discussion and possible action to approve a re-plat for Lot 1, Plaza Town Center, located at the southeast corner of Plaza Del Rio Boulevard and Thunderbird Road, subject to stipulations. (Project R050026A) 22C Authorization to Hold an Executive Session Pursuant to A.R.S. § 38-431.03.A.3: Authorize the holding of an Executive Session for the purpose of discussion and consultation with legal counsel for legal advice regarding issues pertaining to Proposition 207. Note: Executive Session will be held after the adjournment of the 7:00 p.m. Regular City Council Meeting. REGULAR AGENDA NEW BUSINESS 23R Public Hearing - Liquor License, Various Locations PUBLIC HEARING: RE: a) A new Wine and Beer Liquor License (Series 10) for Target #2227, located at 24890 N. Lake Pleasant Parkway. Applicant: John Schlieper. LL#10007686; and b) A new Restaurant Liquor License (Series 12) for Chipotle Mexican Grill #0916, located at 9940 W Happy Valley Road #100. Applicant: H. J. Lewkowitz. LL#10007649. Staff Report/Public Comment: Council Action: Discussion and possible action to recommend approval to the State Liquor Board for: a) A new Wine and Beer Liquor License (Series 10) for Target #2227, located at 24890 N. Lake Pleasant Parkway. Applicant: John Schlieper. LL#10007686; and b) A new Restaurant Liquor License (Series 12) for Chipotle Mexican Grill #0916, located at 9940 W Happy Valley Road #100. Applicant: H. J. Lewkowitz. LL#10007649. 24R Contract, Carroll Buracker and Associates Inc., Police Program Review and Master Plan Discussion and possible action to: a) Approve a contract in the amount of $168,750 with Carroll Buracker and Associates Inc. for a Police Program Review and Master Plan (LCON12106); b) Authorize the use of reserves from the State Asset Forfeiture Fund; and c) Approve a budget amendment in the amount of $43,750 from the Proposed Grants Contingency Account to the State Asset Forfeiture Fund Other Professional Services Account to provide additional expenditure authority for execution of the contract. 25R Contract, RCI Appraisal Company, Appraisal of City Buildings, Property, and Art Discussion and possible action to authorize the award of a contract in the amount of $60,000 to RCI Appraisal Company to obtain an appraisal of the City’s buildings, property and art for insurance purposes. (LCON00607) CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Reports from the City Manager: Reports from City Council: Reports from the Mayor: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.