MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor John C. Keegan Acacia District Vicki Hunt, Vice Mayor Ironwood District Patrick Hickson Mesquite District Cathy Carlat Palo Verde District Pat Dennis Pine District Carlo Leone Willow District Joan Evans City Manager Terry Ellis CITY COUNCIL SPECIAL MEETING NOTICE & AGENDA Tuesday, November 14, 2006 4:00 P.M. PINE ROOM CONVENE: ROLL CALL: CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C DISPOSITION OF ABSENCE: Approve the absence of Mayor John C. Keegan from the Regular City Council Meeting held on October 17, 2006. 2C MINUTES: Regular Meeting – September 5, 2006 Regular Meeting – September 19, 2006 Council Workshop – September 21, 2006 Council Workshop – September 22, 2006 Special Meeting – September 25, 2006 Regular Meeting – October 3, 2006 3C Appointments/Re-appointments, Boards and Commissions Discussion and possible action to approve the recommendations from the Council Subcommittee on Boards and Commissions Appointments and adopt RES. 06-158 through RES. 06-164 pertaining to the following appointments. RES. 06-158 Re-appointing Salvatore LaPuma, as a regular member to the Board of Adjustments, to a term to expire December 2010. RES. 06-159 Re-appointing David Demmer, as a regular member to the Building Board of Appeals, to a term to expire December 2010. RES. 06-160 Re-appointing Craig Wismer, as a regular member to the Citizens Commission on Salaries for Elected City Officials, to a term to expire December 2010. RES. 06-161 Re-appointing Gary Nelson, as a regular member to the Design Review Appeals Board, to a term to expire December 2010. RES. 06-162 Re-appointing Brandon Squire and Sharon Ketelboeter, as regular members to the Design Standards Advisory Board, to terms to expire December 2010. RES. 06-163 Re-appointing Ken Feldman and Gary Nelson, as regular members to the Historic Preservation Commission, to terms to expire December 2010. RES. 06-164 Re-appointing Marc Melbo, as a regular member to the Planning and Zoning Commission, to a term to expire December 2010. 4C Code Amendment, Chapter 8, Elections Discussion and possible action to adopt ORD. 06-40 amending Chapter 8 of the Peoria City Code (1992 Edition) amending Section 8-2, Section 8-6, and Section 8-7 providing that Council members elected at the primary and general election for full terms will take office at the first Council meeting in January following their election to office. 5C Code Amendment, Chapter 11, Film Permits Discussion and possible action to adopt ORD. 06-41 amending Chapter 11 of the Peoria City Code (1992 Edition) to establish application fees and guidelines for obtaining a film permit in the City of Peoria. 6C Code Amendment, Chapter 14, Landscaping Discussion and possible action to concur with the Planning and Zoning Commission’s recommendation and adopt ORD. 06-42 amending Chapter 14 of the Peoria City Code (1977 Edition) to add a scenic corridor and other development standards from the Lake Pleasant Corridor Specific Area Plan to Article 14-35, Landscaping. (TA 06-05) 7C Code Amendment, Chapter 15, Municipal Court Discussion and possible action to adopt ORD. 06-43 amending Chapter 15 of the Peoria City Code (1992 Edition) to provide for a Peoria Court Enhancement Fund. 8C General Plan Amendment, Chapter 2, Land Use; Chapter 14, Plan Administration Discussion and possible action to concur with the Planning and Zoning Commission’s recommendation and adopt RES. 06-165 amending the General Plan, Chapter 2, Land Use, by adding new mixed-use classifications and revising the mixed-use guidelines; and Chapter 14, Plan Administration, by enhancing the notification and public participation processes for amendments and modifying the criteria for delineating general plan amendment types. (GPA 06-01) 9C Property Acquisition, 99th Avenue and Northern Avenue Discussion and possible action to: a) Authorize the acquisition of approximately 0.84 acres of land located at the northwest corner of 99th Avenue and Northern Avenue for a pump station site associated with the Butler Water Reclamation Facility and a related access easement agreement (LCON11106); and b) Authorize the City manager to execute all documents necessary to complete the transaction. 10C Rezoning, 93rd Avenue and Happy Valley Road Discussion and possible action to concur with the Planning and Zoning Commission’s recommendation and adopt ORD. 06-44 to rezone approximately 163 gross acres generally located at the southwest corner of 93rd Avenue and Happy Valley Road from Suburban Ranch (SR-43) to Single-Family Residential (R1-35). (Z 05-23) 11C Rezoning, Thunderbird Road and Plaza del Rio Boulevard Discussion and possible action to concur with the Planning and Zoning Commission’s recommendation and adopt ORD. 06-45 to rezone approximately 15.7 gross acres generally located south of the southwest corner of Thunderbird Road and Plaza del Rio Boulevard from Planned Unit Development (PUD) to Planned Area Development (PAD). (Z 06-02) 12C Rezoning, 91st Avenue and Butler Drive Discussion and possible action to concur with the Planning and Zoning Commission’s recommendation and adopt ORD. 06-46 to rezone approximately 52.2 gross acres located north and east of the northeast corner of 91st Avenue and Butler Drive from General Agricultural (AG) to Planned Area Development (PAD). (Z 06-08) 13C Parks, Recreation, Open Space and Trails Master Plan Discussion and possible action to approve the final 2006 Parks, Recreation, Open Space, and Trails Master Plan document prepared by J2 Design, Coffman Studios, and EDAW. 14C New Classifications, Re-range and Re-classification, Current Specified Positions Discussion and possible action to: a) Approve the recommendations of the Personnel Review Committee to establish salary ranges for new classifications and re-ranging and re-classifying current classifications in the Police and Community Development Departments; b) Approve an additional position for the Police Department; c) Authorize the use of General Fund Reserves; and d) Approve a budget transfer in the amount of $89,469 from the General Fund Contingency Account to various Police Department accounts to fund one Police Investigative Officer. 15C Request for Proposal, Classification and Compensation Study Discussion and possible action to authorize the preparation of a Request for Proposal (RFP) for a classification and compensation study for unrepresented City employees. 16C Authorize Expenditure, Mohave Educational Services, Sports Complex Clubhouse Improvements Discussion and possible action to authorize an expenditure in the amount of $120,201.30 to Mohave Educational Services Cooperative under Job Order Contracting Contract #04E-CENT-0901 through Centennial Contractors for the Sports Complex Clubhouse Epoxy Flooring Improvements. 17C Authorize Expenditure, Mohave Educational Services, Emergency Access Signal Installation, Fire Station No. 1 Discussion and possible action to authorize an expenditure in the amount of $179,687.20 to Mohave Educational Services Cooperative under Job Order Contracting Contract #04E-CENT-0901 through Centennial Contractors for the installation of an emergency access signal at Fire Station No. 1 located at 8091 W. Peoria Avenue. 18C Donation, Arizona Public Service, Safety Education for Children Discussion and possible action to: a) Authorize the City of Peoria Police Department to accept a donation from Arizona Public Service Company (APS) in the amount of $2,500 to assist with the expenses of safety educational give-a-ways for children (LCON11206); and b) Approve a budget amendment from the Proposed Grants Contingency Account to the Citizen Donations Police Department, Community Promotions Account. 19C Grant, Oversight Council on Driving or Operating Under the Influence Abatement Grant Program Discussion and possible action to: a) Adopt RES. 06-166 authorizing the City of Peoria Police Department to accept a DUI “Overwatch” Grant in the amount of $39,561 from the Oversight Council on Driving or Operating Under the Influence Abatement, Grant Program (LCON11306); and b) Approve a budget amendment in the amount of $39,561 from the Proposed Grant Contingency Account to the DUI Abatement Grant Fund to provide expenditure authority. 20C Contract, Brown and Caldwell, Local Wastewater Discharge Limits Development Discussion and possible action to award a contract in an amount not to exceed $114,785 to Brown and Caldwell for the development of local wastewater discharge limits. (LCON11406) 21C Contract, Apache Pipeline, Inc., Irrigation Pipe Replacement, Osuna Park Discussion and possible action to: a) Award a contract in the amount of $145,003 to Apache Pipeline, Inc. for replacement of the existing 36” Salt River Project (SRP) irrigation pipe located within Osuna Park (LCON11506); and b) Authorize a 10% contingency for the project. 22C Contract, Burlington Northern Santa Fe Railroad, Peoria Avenue Railroad Roadway Crossing Expansion Discussion and possible action to: a) Authorize the City Manager to execute a Grade Crossing Signal Installation Agreement with the Burlington Northern Santa Fe Railroad (BNSF) to expand the existing Peoria Avenue BNSF Railroad roadway crossing (LCON11606); and b) Authorize payment to BNSF Railroad for required railroad signal modifications and an additional roadway easement at a total estimated cost of $283,819. 23C Contract, Speedy Gonzalez Construction, Sweetwater Storm Drain Discussion and possible action to: a) Award a construction contract in the amount of $1,333,045.01 to Speedy Gonzalez Construction for the Sweetwater Storm Drain Project (LCON11706); and b) Authorize a 10% contingency for the project. 24C Contract, Carter Burgess, 67th Avenue; Olive Avenue to Thunderbird Road Discussion and possible action to award a design contract in the not-to- exceed amount of $201,696 to Carter Burgess for the 67th Avenue; Olive Avenue to Thunderbird Road Project. (LCON11806) 25C Budget Adjustment, Municipal Court Staffing Discussion and possible action to: a) Approve additional personnel for the Peoria Municipal Court; b) Authorize the use of General Fund Reserves; and c) Approve a budget transfer in the amount of $64,162 from the General Fund Contingency Account to various Municipal Court accounts to fund one Senior Judicial Assistant and one entry- level Judicial Assistant. 26C Budget Adjustment, Building Safety, Computer Software Maintenance Discussion and possible action to: a) Approve payments in the amount of $16,360 to Selectron Technologies, Inc. and $2,640 to Accela for annual software maintenance; b) Authorize the use of General Fund Reserves; and c) Approve a budget transfer in the amount of $19,000 from the General Fund Contingency Account to the Building Safety Computer Software Support and Maintenance Account. 27C Budget Transfer, Facilities Division, Gun Storage Lockers Discussion and possible action to: a) Authorize the use of General Fund Reserves; and b) Approve a budget transfer in the amount of $30,000 from the General Fund Contingency Account to the Facilities Division Building Maintenance Improvement Other than Land/Buildings Account for the procurement and installation of gun storage lockers for public use at various City-owned buildings. 28C Budget Amendments Discussion and possible action to approve the Fiscal Year 2006 final year- end budget amendments and the Fiscal Year 2007 first quarter budget amendments. 29C Quarterly Investment Report Discussion and possible action to review and accept the Quarterly Investment Report for the period ending September 30, 2006. 30C Comprehensive Annual Financial Report, Single Audit and Management Letter Discussion and possible action to receive and file the Comprehensive Annual Financial Report, Single Audit and Management Letter for the fiscal year ending June 30, 2006. 31C Deeds and Easements, Various Locations Discussion and possible action to adopt RES. 06-167 accepting deeds and easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder’s Office. 32C Designate Roadways, Establish Rights-of-Way, Various Locations Discussion and possible action to adopt RES. 06-168 designating various real properties to be used as City roadways and authorize the establishment of public rights-of-way to be opened and maintained by the City as a public street. 33C Irrigation Easement, Salt River Project, Osuna Park, 83rd Avenue and Washington Street Discussion and possible action to adopt RES. 06-169 authorizing the City Manager to execute an irrigation easement to Salt River Project for the replacement of irrigation facilities related to future construction activities at Osuna Park located on 83rd Avenue north of Washington Street. 34C Final Plat, Vistancia Parcel C-10, 131st Avenue and Jomax Road Discussion and possible action to approve the final plat for Vistancia Parcel C-10, a 138-lot subdivision, located east of the 131st Avenue alignment and north of Jomax Road, subject to stipulations. (Project R060001) 35C Final Plat, Rock Springs Phase 3, 83rd Avenue and Jomax Road Discussion and possible action to approve the final plat for Rock Springs Phase 3, a 29-lot subdivision, located at the southeast corner of the 83rd Avenue alignment and Jomax Road, subject to stipulations. (Project R050082) 36C Final Plat, Sbordoni Place, 95th Avenue and Saddlehorn Drive Discussion and possible action approve the final plat for Sbordoni Place located at the southeast corner of 95th Avenue and Saddlehorn Drive. (Project R050152) 37C Final Plat, Parke West, 99th Avenue and Northern Avenue Discussion and possible action to approve the final plat for Parke West located at the northeast corner of 99th Avenue and Northern Avenue, subject to stipulations. (Project R050137A) 38C Final Plat, 99th Ave EZ Storage, 99th Avenue and Washington Street Discussion and possible action to approve the final plat for 99th Ave EZ Storage located at the southeast corner of 99th Avenue and Washington Street, subject to stipulations. (Project R060006) 39C Final Plat, Compass Bank, 75th Avenue and Thunderbird Road Discussion and possible action to approve the final plat for Compass Bank at Thunderbird Village, a re-plat of Lots 2 and 3 of Basha’s Thunderbird Village, located at the northwest corner of 75th Avenue and Thunderbird Road. (Project R030100) 40C Condominium Plat, Sunrise Terrace Office Condominium, 85th Avenue and Deer Valley Road Discussion and possible action to approve the condominium plat for Sunrise Terrace Office Condominium located at the northwest corner of 85th Avenue and Deer Valley Road, subject to stipulations. (Project R040032) 41C Map of Private Tract Dedication, Trilogy Boulevard and Claret Cup Road Discussion and possible action to approve the map of private dedication for Trilogy Boulevard and Claret Cup Road and the re-plat of a portion of Tracts A, B, C, D, and E located north of Jomax Road and east of the 131st Avenue alignment, subject to stipulations. (Project R060027) 42C Re-plat, Mount Acres, 76th Drive and Mountain View Road Discussion and possible action to approve the re-plat for Mount Acres located at the southwest corner of 76th Drive and Mountain View Road. (Project R060093) 43C Re-plat, Blackstone at Vistancia, Parcel F-8A, Westland Road and Vistancia Boulevard Discussion and possible action to approve the re-plat for Tract B at Blackstone at Vistancia, Parcel F-8A, located on the south side of Westland Road and east of Vistancia Boulevard, subject to stipulations. (Project R060110) 44C Re-plat, Olive Avenue Business Park Condominium, Butler Drive and Olive Avenue Discussion and possible action to approve the re-plat for Olive Avenue Business Park Condominium located on the west side of State Route 101 between the Butler Drive alignment and Olive Avenue, subject to stipulations. (Project R060120) 45C Authorization to Hold an Executive Session Pursuant to A.R.S. § 38-431.03.A.7: Authorize the holding of an Executive Session for the purpose of discussion and consultation with legal counsel for legal advice regarding discussion with representatives of a public body pertaining to the acquisition of real property in the vicinity of Lake Pleasant Parkway and Pinnacle Peak Road. Note: Executive Session will be held after the adjournment of the 7:00 p.m. Special City Council Meeting. STUDY SESSION AGENDA Subjects for Discussion only: 1. Citizen Recycling Advisory Group Report 2. Mid-Year Financial Review ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.