Records and Information Management     Some documents are available in Adobe PDF and Plain Text. For information on Adobe Acrobat Reader, CLICK HERE. For general questions for the City Clerk, you can email us at CityClerk@peoriaaz.gov. For questions on Records Management, email PublicRecords@peoriaaz.gov.   What is Records and Information Management? It is the cost effective, systematic maintenance, control, and retrieval of records from their creation or receipt to their ultimate disposition.   What are Public Records?    Documentary evidence, regardless of the physical form or characteristic, received or generated in the transaction of business, and managed according to federal, state, and local laws.   What Kinds of Records Are Available Through The City Clerk's Office? Minutes from the City’s Public Meetings, such as City Council, Boards and Commissions, and Committees Ordinances and resolutions Deeds and Easement of City owned property Contracts between the City and other parties Public Meeting Notices, Agendas, and supporting documentation **Public Records for the City of Peoria Municipal Court and the Police Department are obtained directly from the respective Departments.  See "How Can I Get a Public Record" section below.   How Can I Get a Public Record? Any records, not under the physical control of Records Management can be located and obtained - with the exception of Police and Municipal Court Records. Certain Public Records are not available from the City Clerk. For: EMS (Emergency Medical Services) records call 623-773-7910 Peoria City Court records call 623-773-7400 or e-mail bjordan@courts.az.gov Police records call 623-773-7098 If you are looking for active (current) City records - contact the department of responsibility: (Engineering for Engineering Records, Planning for Zoning Records), etc. For obtaining copies of other city records: Contact the City Clerk at 623-773-7340   Download a Public Records Request Form   (PDF version) Download a Public Records Request Form  (TEXT version)   Fill out the appropriate Public Records Request form and return to: The Office of the City Clerk Attention Records and Information Management 8401 W. Monroe Street, Peoria, AZ 85345 OR   For More Information on Records Management, Contact the City Clerk's Office at:   Call the Office of the City Clerk at: 623-773-7340. E-mail: CityClerk@peoriaaz.gov. Call Records and Information Management Division at: 623-773-7109. E-Mail: PublicRecords@peoriaaz.gov.   Visit in person. Hours of operation - Monday - Friday (except Holidays) 8am-5pm   What is the Public Records Policy? Please contact the City Clerk’s Office for a copy of the Public Records Policy   How Long Does it Take to Get a Public Record? Most records can be retrieved within minutes. If the records requests involves extensive research, or locating a large quantity of records, the retrieval time can take days. Our Public Record Retrieval Request Form, states that we require a minimum of 48 hours to fill a request. Again, the length of time it takes to get the records you need depends upon the records.   How Much Does it Cost to get Copies of Public Records? Pursuant to the City Clerk's Office Fee Schedule, established by City Ordinance, copy charges are $.25 per page for the first fifty pages and $.15 per page thereafter.