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Q- What is Records and Information Management?
A- It is the cost effective, systematic maintenance, control, and
retrieval of records from their creation or receipt to their
ultimate disposition.
Q-What are Public Records?
A- Documentary evidence, regardless of the physical form or
characteristic, received or generated in the transaction of
business, and managed according to federal, state, and local laws.
Q- What kinds of records are available through your office?
A- Minutes from the City’s Public Meetings, such as City Council,
Boards and Commissions, and Committees
• Ordinances and resolutions
• Deeds and Easement of City owned property
• Contracts between the City and other parties
• Public Meeting Notices, Agendas, and supporting documentation
Q- How can I get a Public Record?
A- Any records, not under the physical control of Records
Management can be located and obtained - with the exception of
Police and Municipal Court Records.
Certain Public Records are not available from the City Clerk. For:
• EMS (emergency
medical services) records call 623-773-7910
• Peoria City Court Records, call 623-773-7400
• Police Records call
623-773-7075
• If you are looking for active (current) City records - contact the
department of responsibility: (Engineering for Engineering Records,
Planning for Zoning Records), etc.
For obtaining copies of other city records: Contact the City Clerk
at 623-773-7340
Download a Public Records Request Form (PDF version) or
Download a Public Records Request Form (Text version)
Fill out the appropriate Public Records Request form and return to:
The Office of the City Clerk
Attention Records and Information Management
8401 W. Monroe Street
Peoria, AZ 85345
OR
For more information on Records Management, contact the City Clerk
at:
Call the Office of the City Clerk at: 623-773-7340.
E-mail:
CityClerk@peoriaaz.gov.
Call Records and Information Management Division at: 623-773-7109.
E-Mail:
PublicRecords@peoriaaz.gov.
Visit in person. Hours of operation - Monday - Friday (except
Holidays) 8am-5pm Q- What is the Public Records Policy?
A-
Please
contact the City
Clerk’s Office for a copy of the Public Records Policy
Q- How long does it take to get a Public Record?
A- Most records can be retrieved within minutes. If the records
requests involves extensive research, or locating a large quantity
of records, the retrieval time can take days. Our Public Record
Retrieval Request Form, states that we require a minimum of 48 hours
to fill a request. Again, the length of time it takes to get the
records you need depends upon the records.
Q- How much does it cost to get copies of public records?
A- Based, on fees established by Ordinance of the City,
20 cents per
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