MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 VETERANS MEMORIAL BOARD: Anthony Foglio James Foulk Doris Gosney Phil Hanson Larry Lichtenberg Thomas Schaefer Reed Webber Liaison Department Director J.P. de la Montaigne Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773- 7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request. VETERANS MEMORIAL BOARD MEETING NOTICE & AGENDA Tuesday, May 13, 2008 5:00 P.M. Rio Vista Recreation Center Riverside Conference Room 8866A W. Thunderbird Road, Peoria, AZ _______________ _______________ ______ CONVENE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the Veterans Memorial Board, and will be enacted by one motion. There will be no separate discussion of these items unless a Veterans Memorial Board member so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C DISPOSITION OF ABSENCE: Discussion and possible action item to approve/excuse board member absence(s) from the April 8, 2008 meeting: Anthony Foglio and Phil Hanson. 2C MINUTES: Discussion and possible action item to approve the regular minutes from April 8, 2008 meeting. 3C NEW SPONSORSHIP: Discussion and possible action item to review and approve new sponsorship for Veterans Memorial Wall. REGULAR AGENDA 4R OPEN MEETING LAW: Discussion regarding Open Meeting Law between City Attorney, Cheryl Boswell, and members of the Veterans Memorial Board. 5R PEORIA VETERANS RECOGNITION (“FUN RUN”) EVENT: 1. Discussion and possible action item regarding the coordination of ceremony and program events for the Peoria Veterans Recognition (“Fun Run”) Event planned for November 8, 2008 at the Rio Vista Recreation Center. 2. Discussion and possible action item regarding advertising and sponsorship for the Peoria Veterans Recognition (“Fun Run”) Event. 3. Discussion and possible action item regarding the entertainment and refreshment selection for the Peoria Veterans Recognition (“Fun Run”) Event. 4. Discussion and possible action item regarding the assignment of core responsibilities between Veterans Memorial Board members and volunteers for the Peoria Veterans Recognition (“Fun Run”) Event. 6R NEW SIGNAGE FOR THE VETERANS MEMORIAL WALL: Discussion and possible action item regarding the installment of new signage promoting the Veterans Memorial Wall at the Rio Vista Recreation Center. 7R VETERAN & CIVILIAN SERVICE CLUBS: 1. Discussion and possible action item regarding the Veterans Memorial Wall recognition draft letter planned for distribution between Peoria-based Veterans and Civilian Service Clubs. 2. Discussion and possible action item regarding the database template planned for collecting and archiving Peoria-based Veteran and Civilian Service Club contact information. 8R PLAQUE EVENTS FOR THE VETERANS MEMORIAL WALL: Discussion and possible action item to review and modify the wording of all available wartime events planned for the Veterans Memorial Wall. The following wartime events are available for consideration: * Fort Sumter * Vicksburg * Grant’s Overland Campaign * The Fall of Atlanta * Appomattox * Manila Bay * San Juan / Kettle Hills * Belleau Wood * Saint-Mihiel * Meuse-Argonne Offensive * Midway * Guadalcanal * Operation Torch * Battle of the Atlantic * The Italian Campaign * The Battle of the Bulge * Iwo Jima * Victory over Japan (V-J) Day * Victory in Europe (V-E) Day * Defense of Pusan Perimeter * Ia Drang * Khe Sanh * Hamburger Hill * Desert Shield * Intervention in Afghanistan * Operation Iraqi Freedom CALL TO THE PUBLIC: (Non-Agenda Items) Your comments pertaining to the Veterans Memorial Board business are welcome. However, if you wish to address the Veterans Memorial Board, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. Boards and Commissions are not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Reports from Staff: Reports from Committee: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Board/Commission Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Mary Jo Kief, City Clerk Date Posted: 05/07/08