CITY OF PEORIA, ARIZONA VETERANS MEMORIAL BOARD City Hall Pine Conference Room April 10, 2007 A Regular Meeting of the Veterans Memorial Board of the City of Peoria, Arizona was convened at 8401 West Monroe Street in open and public session in the Pine Conference Room at 5:10 p.m. Members Present: James Foulk, Phil Hanson, Larry Lichtenberg, Thomas Schaefer, Doris Gosney and Reed Webber Members Absent: Anthony Foglio Municipal Officials Present: Kirk Haines, Parks Manager; and Venus Turner-Baker, Administrative Assistant Audience: 2 (Cecilia Chan, Arizona Republic and John Thompson with Ideas In Stone) MINUTES: A motion made by Phil Hanson, seconded by Tom Schaefer to approve the minutes. Upon vote, the motion carried unanimously. DISPOSITION OF ABSENCES: Not applicable UNFINISHED BUSINESS: None Please note the order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. NEW BUSINESS: 1. DISCUSSION AND POSSIBLE ACTION TO FORM SUB COMMITTEES The board members were given a copy of Reed Webber’s suggestion list for sub committees. Reed explained the purpose of each subcommittee and how it related to the Veterans Memorial Board Ordinance No 06-31. Tom Schaefer asked if there would be a sub committee for approving the plaques. Reed Webber responded that in his opinion that the approval is the job of the entire board. Kirk Haines further clarified by stating that Staff will review the plaques first to make sure the minimum requirements are met before passing the information along to the board for the final decision. A motion made by Larry Lichtenberg, seconded by Phil Hanson, to approve tabling this item for the next meeting May 8, 2007. Upon the vote, the motion carried unanimously. 2. DISCUSSION THE POSSIBILITY OF AN INFORMAL CEREMONY FOR THE VETERANS MEMORIAL PRIOR TO THE GRAND OPENING RIBBON CUTTING EVENT IN NOVEMBER. Kirk Haines explained the informal ceremony is to thank those who have already donated and to give them the opportunity to view the wall in the evening. Kirk suggested hosting the event in early August so the event would not conflict with the Rio Vista Recreation Center grand opening. Phil Hanson pointed out that inviting organizations to the event could also generate interest for sponsorship. Phil Hanson asked Kirk Haines if the Board had funding. Kirk replied that there is a small budget and the corporations that were involved in the building of the wall would probably want to donate. Reed Webber suggested having a hard hat ceremony July 4th while the wall is being constructed so the sponsors could feel apart of the building process. Phil Hanson pointed out that there would be no shelter from the heat because the Rio Vista Recreation Center may not be completed. A motion made by Tom Schaefer, seconded by James Foulk, to approve to host an informal ceremony for the Veterans Memorial Wall in August. Upon vote, the motion carried unanimously. 3. DISCUSSION AND POSSIBLE ACTION TO ESTABLISH GUIDELINES FOR SPONSORSHIP. Kirk Haines passed out a sample of the Veteran Memorial Sponsorship form to the board. Kirk read the list of guidelines that will accompany the form and asked for the Boards ideas. The Board agreed that as a general rule corporate sponsorship and political action committees should be prohibited. Reed Webber pointed out that individuals who wanted to be involved may want to contribute a portion of the monies toward sponsorship; he proposed that the monies could be placed with other monies donated similarly under one sponsor plaque (e.g. Dedicated by Citizens of Peoria). Kirk Haines stated that the guidelines could state that a social group or club recognized by the State or nationally will be eligible for sponsorship. The Board agreed that the guidelines should not be too detailed and the Board could decide on a case by case basis. Kirk will write a draft and bring it to the next meeting. Reed Webber asked if a link to the Veterans Memorial Wall information could be added to the Rio Vista Recreation website. Kirk Haines stated that once the details are finalized a link could be added. A motion made by Phil Hanson, seconded by Doris Gosney, to approve tabling this item for the next meeting May 8, 2007. Upon vote, the motion carried unanimously. Veterans Memorial Board Meeting Minutes February 8, 2007 Page 3 of 3 4. DISCUSSION AND POSSIBLE ACTION TO ESTABLISH A PHOTO JOURNAL. Doris Gosney explained to the board that she has been documenting the progress of the Veterans Memorial Wall by a photo journal. Doris thought an official photo journal would be beneficial for the Board. A motion made by Larry Lichtenberg, seconded by Phil Hanson to approve the establishment of an official photo journal. Upon vote, the motion carried unanimously. REPORT FROM STAFF: 1. KIRK HAINES TO REPORT ON THE VETERAN MEMORIAL PLAQUE DETAILS AND FORMS. Kirk Haines gave a brief overview of the wall aesthetics and introduced John Thompson with Ideas in Stone. John gave a brief presentation and answered questions about the engraving process for the plaques. He brought two samples for the Board to view. REPORT FROM DEPARTMENT DIRECTOR: Not applicable REPORT FROM BOARD: Not applicable ADJOURNMENT: There being no further business to come before the Board, a motion made by Phil Hanson, seconded by Tom Schaefer to adjourn the meeting at 7:10 p.m. Upon vote, the motion carried unanimously. ___________________________ ____________________________ Reed Webber, Chairperson Venus Turner-Baker, Secretary