MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 VETERANS MEMORIAL BOARD: Anthony Foglio James Foulk Doris Gosney Phil Hanson Larry Lichtenberg Thomas Schaefer Reed Webber Liaison Department Director J.P. de la Montaigne Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773- 7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request. VETERANS MEMORIAL BOARD MEETING NOTICE & AGENDA Tuesday, April 8, 2008 5:00 P.M. Rio Vista Recreation Center Westbrook Conference Room 8866A W. Thunderbird Road, Peoria, AZ RESULTS _______________ _______________ ______ CONVENE: A meeting of the Veterans Memorial Board of the City of Peoria, Arizona was convened at 8866A W. Thunderbird Road in the open and public session in the Westbrook Conference Room at 5:13 p.m. ROLL CALL: James Foulk, Doris Gosney, Larry Lichtenberg, Thomas Schaefer, and Reed Webber. FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: None. CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the Veterans Memorial Board, and will be enacted by one motion. There will be no separate discussion of these items unless a Veterans Memorial Board member so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C DISPOSITION OF ABSENCE: Discussion and possible action item to approve/excuse board member absence(s) from the March 11, 2008 meeting: Anthony Foglio. Not approved. 2C MINUTES: Discussion and possible action item to approve the regular minutes from March 11, 2008 meeting. Approved the minutes from the 03/11/08 meeting. 3C NEW SPONSORSHIP: Discussion and possible action item to review and approve new sponsorship for Veterans Memorial Wall. Approved new sponsorship application received by the American Legion Mary Ellen Piotrowski Post #94 organization for the World War II wartime event, Victory Over Japan (V-J) Day. REGULAR AGENDA 4R RATIFICATION OF PAST ACTION TAKEN IN VIOLATION OF THE OPEN MEETING LAW: Pursuant to A.R.S. § 38-431.05, discussion and possible action to ratify the actions of the Veterans Memorial Board that may have been taken in violation of the Open Meeting Law. These actions occurred on March 11, 2008 in the Riverside Conference Room of the Rio Vista Recreation Center and involved: Discussion, motion, and vote to initiate steps for the removal of Mr. Anthony Foglio from the Veterans Memorial Board. Discussion and possible action item to initiate the steps for the removal of Mr. Anthony Foglio from the Veterans Memorial Board via a recommendation to the City Council pursuant to Sec. 2-154 (d) of the Peoria City Code (1992) or via a recommendation to the Council Subcommittee on Boards and Commissions Appointments. Board recommendation made to request the Council Subcommittee on Boards and Commissions Appointments to review and make a determination in regards to Mr. Anthony Foglio’s board membership. 5R PEORIA VETERANS RECOGNITION (“FUN RUN”) EVENT: 1. Discussion and possible action item regarding the proposed program of events for the Peoria Veterans Recognition (“Fun Run”) Event anticipated for November 8, 2008 at the Rio Vista Recreation Center. Carried over. 2. Discussion and possible action item regarding potential commercial advertising for the Peoria Veterans Recognition (“Fun Run”) Event at the Rio Vista Recreation Center. No action taken. 6R FUTURE DESIGN SERVICES FOR THE VETERANS MEMORIAL WALL: Discussion and possible action item regarding the architectural planning of future design services for the Veterans Memorial Wall at the Rio Vista Recreation Center. Carried over. 7R NEW SIGNAGE FOR THE VETERANS MEMORIAL WALL: Discussion and possible action item regarding the acquisition and placement of new signage promoting the Veterans Memorial Wall at the Rio Vista Recreation Center. Carried over. 8R VETERAN & CIVILIAN SERVICE CLUBS: 1. Discussion and possible action item regarding the Veterans Memorial Board drafting a letter to Peoria-based Veterans and Civilian Service Clubs regarding the Veterans Memorial Wall. Carried over. 2. Discussion and possible action item regarding the method for collecting and archiving Peoria-based Veteran and Civilian Service Club contact information for letter distribution. Carried over. 9R PLAQUE EVENTS FOR THE VETERANS MEMORIAL WALL: Discussion and possible action item to review and modify the wording of wartime events planned for the Veterans Memorial Wall: 1. World War II: The Battle of the Bulge Carried Over 2. War of 1812: The USS Constitution Approved 3. Mexican-American War: The Siege of Vera Cruz Approved 4. Civil War: a) Fort Sumter Carried Over b) USS Monitor and CSS Virginia Approved c) Vicksburg Carried Over d) Grant’s Overland Campaign No Action Taken e) Fall of Atlanta No Action Taken f) Appomattox No Action Taken 5. Spanish-American War: a) Manila Bay No Action Taken b) San Juan / Kettle Hill No Action Taken CALL TO THE PUBLIC: (Non-Agenda Items) Your comments pertaining to the Veterans Memorial Board business are welcome. However, if you wish to address the Veterans Memorial Board, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. Boards and Commissions are not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Reports from Staff: 1. Request made by staff to allow the immediate review of newly sponsored wartime events by updating agenda item to include the “discussion and possible action to review and modify the wording of all available wartime events.” 2. The next scheduled board meeting will include a member from the City Attorney’s office to discuss Open Meeting Law with the Veterans Memorial Board. 3. The West Valley Veterans meeting from 03/25/08 went well. Discussion reinforced the need to review each proposed event on a case-by-case basis. Reports from Committee: None. ADJOURNMENT Meeting adjourned at 7:01 p.m. NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Board/Commission Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Mary Jo Kief, City Clerk Date Posted: 04/10/08