CITY OF PEORIA, ARIZONA VETERANS MEMORIAL BOARD Rio Vista Recreation Center Riverside Conference Room March 11, 2008 A meeting of the Veterans Memorial Board of the City of Peoria, Arizona was convened at 8866A West Thunderbird Road in open and public session in the Westbrook Conference Room at 5:02 p.m. Members present: James Foulk, Doris Gosney, Phil Hanson, Larry Lichtenberg, Thomas Schaefer, and Reed Webber Members excused: None. Members absent: Anthony Foglio. Municipal officials present: Kirk Haines (Parks Manager) and Kristine Carr (Administrative Assistant) Audience: Cecilia Chan (Arizona Republic) and Bill Moore (guest speaker) 1C) Disposition of Absence. Ms. Gosney was unable to attend the 02/12/08 due to a prior commitment, which she had communicated to the Board after the 01/08/08 meeting. Phil Hanson made the motion to excuse Doris Gosney from the 02/12/08 meeting, and Reed Webber seconded the motion. The Board approved the motion to excuse Doris Gosney from the 02/12/08 meeting. In response to Mr. Foglio’s repeated non-attendance from scheduled board meetings without notice, a motion was made by Reed Webber for staff to initiate formal steps in vacating Mr. Foglio’s seat with the Veterans Memorial Board. Phil Hanson seconded the motion. The Board approved the motion for staff to contact the City Clerk’s office regarding Mr. Foglio’s board membership. 2C) Minutes. Larry Lichtenberg made the motion to approve the minutes from the 02/12/08 meeting. James Foulk seconded the motion. The Board approved the motion to approve the minutes from the 02/12/08 meeting. 3C) New Sponsorship. Kirk Haines presented to the Board a request for new sponsorship made by the VFW Post 10695. This organization submitted an application to sponsor one (1) of three (3) World War II (WWII) events: 1) Battle of the Bulge; 2) Iwo Jima; or, 3) Guadalcanal. Reed Webber made the motion to approve the application for new sponsorship for the WWII event, The Battle of the Bulge. Phil Hanson seconded the motion. The Board approved the VFW Post 10695 application to sponsor The Battle of the Bulge. In regards to actively pursing new wall sponsorship, Thomas Schaefer requested that staff assist in the organization and distribution of a formal letter to Veterans Affairs Organizations outside the immediate Peoria area. This action item will be added the next scheduled meeting agenda. 4R) Board Meeting Schedule. It was decided that the Veterans Memorial would not meet during the following summer months: June and July. The Board will resume its normal meeting schedule (second Tuesday of every month) effective 08/12/08. Due to prior commitments, Phil Hanson and Reed Webber will not be able to attend the 08/12/08 meeting, and requested excused absences. Chairman Schaefer approved the absence request(s). Please note: The absence of Phil Hanson and Reed Webber from the 08/12/08 board meeting will be added to the Disposition of Absences scheduled for the 09/09/08 meeting agenda. 5R) Peoria Veterans Recognition Event. A date for the Peoria Veterans Recognition Event was set for 11/08/08. Reed Webber plans to meet with Recreation Manager, Marc Brust regarding the Veterans Memorial “Fun Run” before the next scheduled meeting to discuss event coordination. Tom Schaefer requested that Reed Webber outline events ideas, programs, and amenities and present this information to the Board at the next scheduled meeting. Reed Webber requested assistance from staff to collect quotes for full- and half-page advertisements from the following publications: Arizona Republic, Peoria Independent, New Times, Sweat Magazine, and Cross- Country Runner. This action item will be added to the next scheduled board meeting agenda. This topic will carryover to the next scheduled meeting. 6R) Future Design Services. Kirk Haines shared with the Board that the Director of Community Services is supportive of bringing Architekton back on board for future design services. The Scope of Services is currently under review. This topic will carryover to the next scheduled meeting. 7R) Signage for the Veterans Memorial Wall. Kirk Haines shared with the Board that the Director of Community Service is very supporting of making available additional signage to help promote the Veterans Memorial Wall at the Rio Vista Community Center. The sign will be posted near the exterior of the park where the walking path crosses the speed table. The sign design will follow Rio Vista Community Center sign standards. Sign installation is anticipated to occur before the next scheduled board meeting. Doris Gosney asked if the Veterans Memorial Wall might be added to the Parks and Recreation Brochure. Kirk Haines responded by stating he will speak with Brenda Rehnke (Recreation Manager) and Kevin Naughton (Recreation Program Supervisor) regarding the request before the next scheduled board meeting. This topic will carryover to the next scheduled meeting. 8R) Plaque Events. The Board reviewed the language, punctuation, and grammatical content for the following plaque events: Battle of the Bulge. The Board asked staff to insert a comma after the words crossroads and Bastogne; and, remove the word and between the words reinforcements and crushed. As this plaque event was not an agenda item, no action can be taken at this time. This event will carryover to the next scheduled board meeting. The United States Ship Constitution. The Board asked staff to change the last sentence of this paragraph to read, as follows: Today the USS Constitution is the oldest active ship in the US Navy and resides in the Boston Navy Yard. Approval pending changes made. Fort McHenry. The Board approved the wording for this plaque event. Monterrey. The Board approved the wording for this plaque event. Siege of Vera Cruz. The Board asked staff to change the last sentence of this paragraph to read, as follows: This was the first large-scale use of amphibious landing by the United States military. Approval pending changes made. Fort Sumter. The Board requested staff to change the last two (2) sentences of this paragraph, as follows: On April 12, Confederate cannons open fire on the fort, and after a thirty-six hour bombardment, the garrison surrenders to the Confederate Army. This initiated the Civil War. Approval pending changes made. The United States Ship Monitor and Confederate States Ship Virginia. This event will carryover to the next scheduled board meeting. Shiloh. The Board approved the wording for this plaque event. Antietam. The Board approved the wording for this plaque event. Thomas Schaefer made the motion to continue review of the following plaque events at the next scheduled board meeting: The Civil War (Monitor and Merrimac, Vicksburg, Grant’s Overland Campaign, Fall of Atlanta, Appomattox), Spanish-American War (Manila Bay and San Juan/Kettle Hills), and World War I (Belleau Wood, Saint-Mihiel, Meusa-Argonne). Phil Hanson seconded the motion, and the Board approved the topic carryover. Guest Speakers. Peoria resident and retired member of the United States Air Force, Bill Moore introduced himself to the Veterans Memorial Board. Mr. Moore volunteered to help bolster additional wall sponsorship. Reports from Staff. Kirk Haines will be meeting with the NE Veterans Association this Saturday at the SCW Foundation Building in Sun City West. Report from Department Director. None Report from Board. The next Veterans Memorial Board meeting is scheduled for 04/08/08. Adjournment. There being no further business to come before the Board, James Foulk made to motion to adjourn. A second motion was made by Larry Lichtenberg. The Veterans Memorial Wall Board Meeting adjourned at 6:41 p.m. Thomas Schaefer, Chairperson Kristine Carr, Staff Assistant