CITY OF PEORIA, ARIZONA VETERANS MEMORIAL BOARD Rio Vista Recreation Center Eastbrook Conference Room January 8, 2008 A meeting of the Veterans Memorial Board of the City of Peoria, Arizona was convened at 8866A West Thunderbird Road in open and public session in the Brookside Conference Room at 5:04 p.m. Members present: James Foulk, Doris Gosney, Phil Hanson, Larry Lichtenberg, Thomas Schaefer, and Reed Webber. Members excused: None. Members absent: Anthony Foglio. Municipal officials present: Kirk Haines (Parks Manager) and Kristine Carr (Administrative Assistant) Audience: None. 1C) Disposition of Absence. Phil Hanson made the motion to approve/excuse Tom Foglio, Larry Lichtenberg, and Reed Webber from the 11/13/07 meeting. Thomas Schaefer questioned the motion, as “Tom” Foglio is not a member of the Board. Phil Hanson amended his motion to approve/excuse Tony (Anthony) Foglio, Larry Lichtenberg, and Reed Webber from the 11/13/07 meeting. A second motion was made by Thomas Schaefer, and the Board approved/excused the above mentioned absences. 2C) Minutes. Meeting minutes from the 11/13/07 were made available for Board approval. Chairperson Reed Webber requested the misspelling of Larry “Litchenberg’s” surname be corrected to “Lichtenberg.” Reed Webber made the motion to approve the 11/13/07 meeting minutes upon this correction. A second motion was made by Larry Lichtenberg, and the Board approved the 11/13/07 meeting minutes. 3C) New Sponsorship. Kirk Haines shared with Board members that three (3) prospective groups approached him (after the Veterans Memorial Wall Ribbon Cutting Event) for more information regarding sponsorship. One (1) group (Policeman’s Association) followed up with him, expressing interest in Gulf War Events (Desert Storm/Desert Shield). Sponsorship information will be made available to the Board at next scheduled meeting (02/12/08). 4R) Minutes. Unfinished business from the 11/13/07 meeting was brought to the table. Meeting minutes for the 10/23/07 were made available for Board approval. Larry Lichtenberg requested name entry “Thomas Lichtenberg” be corrected to Thomas Schaefer. Reed Webber made the motion to approve meeting minutes upon correction. A second motion was made by Larry Lichtenberg, and the Board approved the 10/23/07 meeting minutes. 5R) Board Appointments. New business topic regarding Board appointments was opened by Chairperson Reed Webber. Phil Hanson made the motion to elect Thomas Schaefer as Chair. A second motion was made by Doris Gosney, and the Board approved the motion. Former Chairperson Reed Webber handed the remaining Vice-Chair appointment to new Chairperson Thomas Schaefer, who made the motion to elect Doris Gosney. A second motion was made by Larry Lichtenberg, and the Board approved the appointments. 6R) Requests. New business topic regarding the review and approval of wording used to commemorate wartime events was opened by Thomas Schaefer. Presently, wording has been approved and finalized (only) for those events etched in the wall. In an effort to make the actual language used recognizing each event available to new sponsors, the Board has decided to review and approve the wording for a set number of events at each Board meeting hereafter. A motion was made by Thomas Schaefer to examine the following events at the next scheduled Board meeting: War of 1812 (USS Constitution, Fort McHenry, and New Orleans), Mexican- American War (Monterrey, Buena Vista, Siege of Vera Cruz, and Capture of Mexico City), Civil War (Fort Sumter, Monitor and Merrimac, and Shiloh), and Gulf War Events (Desert Storm and Desert Shield). A second motion was made by Phil Hanson, and the Board approved the topic carryover. It was additionally requested that a (current) list of approved events be made available to Board members for review before the next scheduled. (This action will be carried out by staff assistant, Kristine Carr.) 7R) Events. New business topic regarding the likelihood of organizing future Veterans events was introduced to the Board by Reed Webber. Reed suggested calendaring (fun) events that create an interaction between the Board and the community, promoting the Veterans Memorial Wall in such a way that may encourage new membership and stimulate community awareness. The suggestion for a “10K Run” was made by Doris Gosney. Thomas Schaefer suggested that before the before the Board commit to any one idea, the “when, where, what, and who” be planned accordingly. Kirk Haines suggested the Board review their mission as members of the Veterans Memorial Board; this may be an issue outside the scope and role of the Board. Phil Hanson made a motion to continue discussion of the “Peoria Veterans Recognition Event” at the next scheduled meeting. A second motion was made by Thomas Schafer, and the Board approved the topic carryover. 8R) Design. New business topic regarding the architectural planning for future design services was introduced by Thomas Schaeffer. Kirk Haines requested this topic carryover to the next meeting, as additional materials (from Architekton) are needed. The Board approved the request and topic carryover. 9R) Public Hearing. No guest speaker(s) and/or member(s) of the community attended this meeting for public comment. Reports from Staff. Kirk Haines began the Reports from Staff by wishing the Board a Happy New Year. Work with events and sponsorship continued to move forward, promoting Veteran’s affairs through the wall. Kirk offered to speak with outside groups and bring to life the wall (through the aid of three-dimensional materials) to help the Board reach their goal of encouraging new sponsorship and increasing Board membership. Report from Department Director. None Report from Board. None Adjournment. There being no further business to come before the Board, Phil Hanson made to motion to adjourn. A second motion was made by Doris Gosney. The Veterans Memorial Wall Board Meeting adjourned at 6:29 p.m. Thomas Schaefer, Chairperson Kristine Carr, Staff Assistant