COUNCIL SUB-COMMITTEE BOARDS & COMMISSIONS APPOINTMENTS CITY OF PEORIA, ARIZONA Ironwood Conference Room December 22, 2006 A Regular Meeting of the Council Sub-Committee on Boards and Commissions Appointments for the City of Peoria, Arizona was convened by Chairman Carlat in open and public session at 8401 West Monroe, Peoria, Arizona, December 22, 2006 at 9:04 a.m. Members Present: Chairman Cathy Carlat; Vice Mayor Vicki Hunt and Councilmember Joan Evans Members Absent: None Staff Present: Mary Jo Kief, City Clerk; Natalie Gilstrap, Executive Assistant; Kirk Haines, Park Superintendent, Community Services; and Terri Smith, Council Assistant. NOTE: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. NEW BUSINESS MINUTES: Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to approve the minutes of September 29, 2006 and October 27, 2006. Upon vote, the motion passed unanimously. Boards and Commission Vacancies Staff provided reports and recommendations on the following Boards and Commissions. Following discussion and review of applications, the Subcommittee arrived at consensus to recommend re-appointment or appointment as indicated below: Building Board of Appeals Mary Jo Kief, City Clerk, provided an overview of the vacant positions on the Building Board of Appeals. No qualified applications have been received for the two vacancies. Council requested that the Staff Liaison for this Board attend the January 2007 Council Subcommittee meeting to give insight into the specific qualifications for these two new member positions and their roles on the Board. Planning and Zoning Commission Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to recommend the reappointment of Greg Loper (Ironwood) to a 4-year term. Upon vote, the motion carried unanimously. Sister Cities Board Motion was made by Councilmember Evans, seconded by Vice Mayor Hunt, to recommend the appointments of Bonnie Apperson (Mesquite), John Buonagurio (Mesquite), James Flonacher (Pine), Patty Fusco (Palo Verde), Penny Hughes (Ironwood), Mary Matheson (Ironwood), and Robert Ware (Mesquite). Upon vote, the motion carried unanimously. Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to appoint staggered initial terms of office with Bonnie Apperson and Patty Fusco serving 4-year terms, John Buonagurio and Robert Ware 3-year terms, James Flonacher and Mary Matheson 2-year terms, and Penny Hughes a 1-year term. Veterans Memorial Board Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to recommend the appointment of Doris Gosney (Ironwood). Upon vote, the motion carried unanimously. Motion was made by Councilmember Evans, seconded by Vice Mayor Hunt, to recommend the appointment of Reed Webber (Willow). Upon vote, the motion carried unanimously. Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to appoint Doris Gosney to a 2-year term of office and Reed Webber to a 1-year term of office. Upon vote, the motion carried unanimously. Youth Advisory Board Staff reported that the Draft Ordinance pertaining to the Youth Advisory residency requirements that was reviewed by the Subcommittee has been submitted to the City Attorney’s Office for final approval and submission to Council. Miscellaneous Mary Jo Kief, City Clerk, reported that an application for the Sister Cities Board was received from a Peoria resident who was not a valid registered voter. Ms. Kief indicated that staff would send a letter indicating that the individual is not eligible to serve on a City of Peoria Board or Commission. Council Subcommittee 2007 Meeting Calendar Staff presented the proposed Subcommittee meeting calendar for 2007. The meetings are generally scheduled on the second City payday of the month (Friday) with the exceptions of July, August and November. The Subcommittee agreed to the proposed calendar with the exception of the meeting in December 2007. It was suggested that this meeting be held on December 7, 2007 instead of December 21, 2007. Mary Jo Kief, City Clerk, indicated that staff would schedule the first two months of meetings with the Subcommittee members in the near future. The remaining meetings would be scheduled after Mayor Barrett takes office. Boards and Commissions Recognition Event Mary Jo Kief, City Clerk, reported that the City Clerk’s Office has reserved the Arizona Broadway Theater for the evening of April 16, 2007. Ms. Kief indicated that this date is one day prior to a City Council meeting and also the same week that budget sessions will be held. The Subcommittee indicated that due to other scheduling conflicts the date of April 16, 2007 was acceptable. Mary Jo Kief, City Clerk, reviewed the suggested gift items with the Subcommittee. These items included umbrellas, sun shades, coaster sets, shirts and jackets. Discussion ensued regarding proposed vendors, gifts and an “April Showers” theme. The Subcommittee requested that staff move forward with pricing for the umbrellas and jackets. Jackets would replace the shirt this year. ADJOURNMENT: There being no further business to come before the Subcommittee, the meeting was duly adjourned at 9:35 a.m. _____________________________ ____________________ Mary Jo Kief, City Clerk Cathy Carlat, Chairman