COUNCIL SUB-COMMITTEE BOARDS & COMMISSIONS APPOINTMENTS CITY OF PEORIA, ARIZONA Mesquite Conference Room September 29, 2006 A Regular Meeting of the Council Sub-Committee on Boards and Commissions Appointments for the City of Peoria, Arizona was convened by Chairman Carlat in open and public session at 8401 West Monroe, Peoria, Arizona, September 29, 2006 at 10:00 a.m. Members Present: Chairman Cathy Carlat; Vice Mayor Vicki Hunt and Councilmember Joan Evans Members Absent: None. Staff Present: Constance Copeland, Assistant City Clerk, and Natalie Gilstrap, Executive Assistant NOTE: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. NEW BUSINESS MINUTES: Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to approve the minutes of August 18, 2006. Upon vote, the motion passed unanimously. Boards and Commission Vacancies Following discussion, the Committee arrived at consensus to recommend appointment or reappointment of the persons listed below for various Boards or Commissions: Board of Adjustments Motion was made by Councilmember Evans, seconded by Vice Mayor Hunt, to recommend the reappointment of Salvatore LaPuma (Ironwood). If re-appointed, Mr. LaPuma would serve until December 2010. Upon vote, the motion carried unanimously. Building Board of Appeals Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to recommend the reappointment of David Demmer (Palo Verde). If re-appointed, Mr. Demmer would serve until December 2010. Upon vote, the motion carried unanimously. Citizens Commission on Salaries for Elected City Officials Motion was made by Councilmember Evans, seconded by Vice Mayor Hunt, to recommend the reappointment of Craig Wismer (Ironwood). If re-appointed, Mr. Wismer would serve until December 2010. Upon vote, the motion carried unanimously. Design Review Appeals Board Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to recommend the reappointment of Gary Nelson (Willow). If re-appointed, Mr. Nelson would serve until December 2010. Upon vote, the motion carried unanimously. Design Standards Advisory Board Motion was made by Councilmember Evans, seconded by Vice Mayor Hunt, to recommend the reappointments of Brandon Squire (Ironwood) and Sharon Ketelboeter (Ironwood). If re-appointed, Mr. Squire and Ms. Ketelboeter would serve until December 2010. Upon vote, the motion carried unanimously. Historic Preservation Commission Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to recommend the reappointments of Ken Feldman (Ironwood) and Gary Nelson (Willow). If re-appointed, Mr. Feldman and Mr. Nelson would serve until December 2010. Upon vote, the motion carried unanimously. Planning and Zoning Commission Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to recommend the reappointment of Marc Melbo (Ironwood). If re-appointed, Mr. Melbo would serve until December 2010. Upon vote, the motion carried unanimously. Sister Cities Board Subcommittee members discussed options for recruiting and appointing members to the newly formed Sister Cities Board. Several suggestions were made as to potential members. Motion was made by Joan Evans, seconded by Vice Mayor Hunt, requesting Staff to recruit members for this Board through the normal recruiting process, including the preparation of a Press Release. Upon vote, the motion carried unanimously. Veterans Memorial Board Subcommittee members discussed potential candidates for the newly formed Veterans Memorial Board. These candidates included members of the Ad Hoc Veterans Memorial Committee as well as candidates recommended by Chairman Carlat. Motion was made by Councilmember Evans, to recommend the appointment of Bob Barrett, Chris Morice, Phil Hanson, Col James Foulk, Larry Lichtenberg, Col. Tom Schaefer (Retired) and Anthony Foglio, and submit the recommendations from Chairman Carlat as alternate choices. During the meeting, Constance Copeland left to obtain procedural advice from Steve Kemp, City Attorney. At 10:57 a.m. Mr. Kemp arrived and advised the Subcommittee on the procedural options relating to appointments and Robert’s Rules of Order. Mr. Kemp also advised the Subcommittee that Bob Barrett was eligible for appointment to the Veterans Memorial Board. At 11:02 a.m. Mr. Kemp exited the Subcommittee meeting. Chairman Carlat relinquished her position as chair to Vice Mayor Hunt and then seconded the motion on the floor. Vice Mayor Hunt suggested that the Subcommittee recommend Chris Morice, Phil Hanson, Col. James Foulk, Larry Lichtenberg and Col. Tom Schaefer (Retired) and hold off appointing to the remaining two positions until after the election. Vice Mayor Hunt indicated that she would support Mr. Barrett’s appointment to the Board if he is not elected Mayor. Discussion ensured regarding whether or not to appoint all seven members to the Board at once or appoint in stages. Constance Copeland advised that there was a motion on the floor. Upon vote, the motion made by Councilmember Evans to recommend the appointment of Bob Barrett, Chris Morice, Phil Hanson, Col James Foulk, Larry Lichtenberg, Col. Tom Schaefer (Retired) and Anthony Foglio, and submit the recommendations from Chairman Carlat as alternate choices carried by a vote of two to one with Vice Mayor Hunt voting “no”. Cathy Carlat resumed the Chair following the motion. Youth Advisory Board Staff reported that Chapter 18 of the City Code relating to the Youth Advisory Board does not make a distinction as to the residency requirements for its members. Currently two Board members live in a County Island. Staff also reported that the City Attorney advised that the final decision regarding residency requirements for this Board should be the decision of the Subcommittee. The Subcommittee members discussed issues relating to residency requirements, including attendance at Peoria schools versus the requirement for members to reside in Peoria. Motion was made by Vice Mayor Hunt, seconded by Councilmember Evans, to direct Staff to prepare an Ordinance for Council consideration that would change City Code to require Youth Advisory Board members to be residents of the City of Peoria, but include a grandfather clause that would allow the two members who are current Youth Advisory Board members and who live in a County Island to remain on the Board. Upon vote, the motion carried unanimously. Boards and Commissions Recognition Event Constance Copeland, Assistant City Clerk, reported that the City Clerk’s Office is consulting other departmental calendars to ensure that the Boards and Commissions Recognition Event tentatively set for the month of March 2007 does not conflict or occur too close to other scheduled events or conferences. The Subcommittee directed Staff that the Arizona Broadway Theater was the first choice for venues for the 2007 Boards and Commissions Recognition Event. Chairman Carlat requested that if the event is held at the Arizona Broadway Dinner Theater that a different Bits-n-Pieces presentation be scheduled than that which was performed last year. She also indicated that she preferred the awards presentation be kept brief in length. Vice Mayor Hunt also noted that the National League of Cities Conference is scheduled in March and that the Boards and Commissions dinner should not be scheduled so as to conflict with the Conference. Staff Report Staff reported that approximately 15 to 20 volunteers and staff attended the Boards and Commissions training which was held on September 20, 2006. ADJOURNMENT: There being no further business to come before the Subcommittee, the meeting was duly adjourned at 11:27 a.m. _____________________________ ____________________ Mary Jo Kief, City Clerk Cathy Carlat, Chairman