COUNCIL SUBCOMMITTEE BOARDS & COMMISSIONS APPOINTMENTS CITY OF PEORIA, ARIZONA Lake Pleasant Conference Room February 29, 2008 A meeting of the Council Subcommittee on Boards and Commissions Appointments for the City of Peoria, Arizona was convened by Chairman Carlat in open and public session at 8401 West Monroe, Peoria, Arizona, on February 29, 2008 at 9:07 a.m. Members Present: Chairman Cathy Carlat, Councilmember Joan Evans and Councilmember Vicki Hunt Members Absent: None Staff Present: Mary Jo Kief, City Clerk; JP de la Montaigne, Director of Community Services; Glen Van Nimwegen, Director of Community Development; Jackie Peterson, Deputy Human Resources Director; Kevin Naughton, Recreation Program Supervisor; Rhonda Simmons, Chief Deputy City Clerk and Gina Soria, Department Program Support Assistant – Elections. NOTE: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the Council Subcommittee, and may be enacted by one motion. There is no separate discussion of these items unless a Council Subcommittee member so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. Motion was made by Councilmember Evans, seconded by Vice Mayor Carlat, to approve the consent agenda as submitted. Upon vote, the motion passed unanimously. CONSENT – New Business: 1C MINUTES: Approved January 18, 2008 Meeting REGULAR AGENDA NEW BUSINESS: 2R Boards and Commissions Interviews The Subcommittee interviewed Mr. Jack McCleary and Mr. James Abraham for consideration for appointment to the Library Board. Councilmember Hunt arrived at 9:34 a.m. The Subcommittee interviewed Mr. Mark Hughes, Mr. Kevin Kadlec, and Mr. Vernon Jacobs for consideration for appointment to the Personnel Board. 3R Boards and Commissions Vacancies Historic Preservation Commission Glen Van Nimwegen, Director of Community Development, reported on the Historic Preservation Commission meeting schedule and member attendance. Staff was directed to schedule interviews for the March 28, 2008 Council Subcommittee meeting for possible recommendation to fill the vacancy created by the resignation of William Schindler, a regular member of the Historic Preservation Commission. Library Board Discussion occurred regarding the qualifications and credentials of the candidates interviewed. Motion was made by Councilmember Evans, seconded by Councilmember Hunt, to recommend the appointment of Mr. James Abraham as a regular member to the Library Board, for a partial term to expire June 2011, filling the vacancy created by Mr. Comtois. Upon vote, the motion carried unanimously. Personnel Board Discussion occurred regarding the qualifications and credentials of the candidates interviewed. Motion was made by Councilmember Evans, seconded by Councilmember Hunt, to recommend the appointment of Mr. Mark Hughes as a regular member to the Personnel Board, for a partial term to expire June 2009, filling the vacancy created by Ms. Cheryl Compton. Upon vote, the motion carried unanimously. Motion was made by Councilmember Hunt, seconded by Councilmember Evans, to recommend the appointment of Mr. Vernon Jacobs as a regular member to the Personnel Board, for a partial term to expire June 2008, filling the vacancy created by Mr. William Schindler. Upon vote, the motion carried unanimously. Sister Cities Board Staff was directed to invite Grady Miller, Director of Communications and Public Affairs, to attend the March 28, 2008 Council Subcommittee meeting to discuss possible recommendation of appointment for the replacement of Robert Ware, a regular member of the Sister Cities Board. Youth Advisory Board Staff reported that on December 7, 2007, the Council Subcommittee recommended that Marcy Lorenz be appointed as an alternate member to the Youth Advisory Board. On January 30, 2008, Ms. Lorenz declined the appointment and requested that her application be removed from file for any future consideration. Staff reported that on April 27, 2007, the Council Subcommittee recommended that Anthony Durfey be appointed as a regular member to the Youth Advisory Board. On February 27, 2008, the City Clerk’s Office was informed Mr. Durfey declined the appointment (he had not attended any meetings). Kevin Naughton, Recreation Program Supervisor, reported that several current members of the Youth Advisory Board are expected to graduate from high school this year, thus creating vacancies on the board. Mr. Naughton discussed the recruitment of applications at Rio Vista Recreation Center and at the Youth Government Day, which will be held on April 11, 2008. The Subcommittee commented there is currently an insufficient amount of applications on file for review. Staff requested that review of applications for appointments to the Youth Advisory Board be placed on hold until after Youth Government Day. Councilmember Hunt departed from the meeting at 11:45 a.m. Staff Report: Staff discussed the 2008 Boards and Commissions recognition event, including the entertainment, menu, and invitations. Staff reported on revisions to the Boards and Commissions application, highlighting areas related to education and experience. Staff also reported on the number of Boards and Commission members by district. Committee Report: None ADJOURNMENT: There being no further business to come before the Council Subcommittee, the meeting was duly adjourned at 12:04 p.m. _____________________________ ____________________ Cathy Carlat, Chairman Mary Jo Kief, City Clerk Council Subcommittee on Boards and Commissions Appointments February 29, 2008 Page 3 of 3