CITY OF PEORIA, ARIZONA ACACIA ROOM February 12, 2008 A Regular Meeting of the Arts Commission of the City of Peoria, Arizona, was convened at 8401 W. Monroe Street at 5:03 p.m. Members Present: John Buonagurio, Virginia Wordsman, Linda Ballance, Marsha Hanson, Jane Brown Members Absent: Maureen Flanigan, Dorthea Crooks Other Municipal Officials Present: Suzanne Stewart, Executive Assistant, Andre Licardi, Arts Officer, Grady Miller, Liaison Disposition of Absence(s): 1C Approve the absence of Maureen Flanigan from the regular meeting held on November 13, 2007. Commissioner Hanson made a motion to approve the absence, Commissioner Wordsman seconded the motion which passed unanimously. Minutes: 2C Approve Regular Meeting Minutes of November 13, 2007: A motion was made by Commissioner Hanson to approve the minutes as written; the motion was seconded by Commissioner Wordsman. The minutes of the regular meeting of November 13, 2007 were approved unanimously. Note: The order in which the items appear in the minutes is not necessarily the order in which they were discussed at the meeting. New Business: 3R Election of Chair and Vice Chair It was suggested by several commissioners that they would like to see Commissioner Ballance remain chair for the next term. It was also suggested that the election of Vice Chair be conducted at the next meeting due the absence of two commissioners. Commissioner Wordsman made a motion to re-elect Commissioner Ballance as chair, the motion was seconded by Commissioner Hanson and the motion passed unanimously. 4R Southwest Arts Conference Mr. Licardi and several commissioners attended the Southwest Arts Conference. The commission and staff members agreed it was beneficial and informative and indicated there were great networking opportunities and we would attend again next year. 5R 2008 Peoria Arts Grant Mr. Licardi provided information regarding the upcoming 2008 Peoria Arts Grants. The grant information has been posted to the internet for the public. This year $30,000 is available for grants. Mr. Licardi also indicated that a jury to select grantees would be considered in the future. There was no action taken regarding a jury this year as the number of grant applications would not warrant a jury. 6R Celebration of Artists Mr. Licardi presented the schedule of events for the Celebration of Artists Event. There was discussion regarding the acceptance of artwork, delivery of artwork, pick up date and reception. Mr. Licardi presented a map to the commissioners indicating the increased parking options this year. Ms. Stewart will be contacting the commissioners separately to schedule them for volunteering with this event. Ms. Stewart indicated she will be handling the intake of the entry fees on the drop off date. Mr. Miller indicated the Peoria Fine Arts Association will be receiving $500 for handling the costs of processing the entry fees. Mr. Licardi informed the commissioners of the prize amounts offered this year. Entries will be limited to 150 due to space constraints. No giclees will be allowed this year as in previous years. Mr. Licardi informed the commissioners that all entries will be up on the web page for the public and it allowed the judges in Ireland to judge the artwork. Mr. Licardi also indicated that we might have the opportunity for sponsorship in the future. The Peoria Fine Arts Festival will be taking place the same weekend as the reception for the Celebration of Artists. Conversation ensued regarding setting up a booth for the Peoria Arts Commission on March 15th. Commissioner Hanson made a motion to set up a booth to provide information to the public regarding the commission, Commissioner Wordsman seconded the motion which passed unanimously. There was no further action regarding details of this event. 7R Community Cultural Assessment Mr. Miller indicated that the results of the Community Cultural Assessment fell short of his expectations. It was intended to be a guide to creating policies but will not be used for this purpose. 8R Arts Survey and Cultural Arts Master Plan Mr. Miller informed the commission that the content of the survey was very informative and would assist with future decisions regarding art in the City. City officials will also be asked to provide input. Mr. Miller also let the commission know that next year we will have 1% of the billion dollar CIP budget for the arts. Mr. Licardi said that we are considering ASU Center of Research or Morrison Institute to conduct the survey for via phone. The city will research prices from both companies. Mr. Licardi stated that the Cultural Assessment will provide facts regarding what artwork the city has currently. 9R “Rescuers” Sculpture at the Pinnacle Peak Public Safety Building The City Manager as well as several council members took note of the placement of the “Rescuers” sculpture at the Pinnacle Peak Public Safety Building and did not feel it was in a visible location. It was suggested that the statue be relocated to the Jomax Fire Station. Mr. Licardi went to the site and took several photographs of the current location and then took photographs at the Jomax site. After discussion among the commissioners, Commissioner Brown made a motion to relocate the statue to the Jomax Fire station. Commission Hanson seconded the motion which passed unanimously. 10R Public Art Project at Rio Vista Recreation Center Mr. Miller discussed the possibility of a “Call to Artists” to provide artwork at the Rio Vista Recreation Center. He indicated there are funds budgeted for a “Call to Artists”. This would give the project a broader scope of possibilities and medias. Commissioner Buonagurio made a motion to conduct a “Call to Artists” for this project. Commissioner Wordsman seconded the motion which passed unanimously. CALL TO THE PUBLIC: No public attended this meeting. Reports from Staff: 1. Mr. Miller informed the commissioners that Julie Richards from the West Valley Arts Council will be attending the next Art Commission meeting. Being no further business to come before the Commission, the meeting was duly adjourned at approximately 6:25 p.m. ________________________ Linda Ballance, Chair _________________________ Suzanne Stewart, Executive Assistant Communications and Public Affairs