Citizen Bond Committee Meeting City of Peoria, Pine Room December 19, 2007 A regular meeting of the Citizen Bond Committee of the City of Peoria, Arizona, was convened at 8401 West Monroe Street in open and public session at 6:30 p.m. Members present: Barry Spiegel, William Schindler, Phil Hanson, Pat Temes, Jim Redondo, Ken Myers, Pete Rivera, Michael Rogers, Wendy Wood, Marvin McCloe, William Bercu, Tom Campbell, Mark Proctor, Kathy Heyman, Jamie Arkin, Gary Nelson, Peter Raymond, Alan Doerschel, Jack McCleary Members Absent: Greg Loper, Gracie Gibson, Ron Lyzniak, Frank Bohall, Santos Diaz III, Paul Studer, Armando Macias, Gary Nerdig, Anne Wojcik, Don Holtzee Regular Agenda Meeting was called to order by Vice Chairman Phil Hanson at 6:34 p.m. Mr. Hanson reminded members to provide their name before addressing the group and also to be sure to sign the attendance roster at each meeting. He then noted there was a correction to be made to the minutes from December 12, 2007. Members Gary Nelson and Santos Diaz III were listed in the minutes as being both present and absent. Mr. Hanson requested that staff make that minor change and then asked for a motion to approve the minutes with the correction noted. Peter Raymond made a motion to approve the minutes and Michael Rogers seconded the motion. There was no further discussion, and the minutes were approved by a unanimous vote. Deputy City Manager John Wenderski provided a brief overview of impact fees. He indicated the City’s impact fees will generate $300,000,000 over the next ten years. The fees are not used to pay for staff or other operational expenses. They are used to pay for capital costs such as roads, materials and buildings. Mr. Wenderski provided some examples of projects such as a roadway, fire station or water treatment facility and the cost to build those facilities utilizing impact fees. He also provided some additional information to committee members on the dollar value of impact fees generated from a residential building permit versus a commercial building permit. Community Service Director J.P. de la Montaigne began his department presentation by providing an overview of the Community Services Department. The department consists of the Recreation, Library, Parks, and Sport Facilities Divisions. Peoria currently has 26 parks. The City’s goal is to use impact fees to fund parks whenever possible. Parks impact fees only come from residential development. At the present time, there are two libraries within the City. A new library is going before the City Council for approval on February 5, 2008. Jamie Arkin inquired whether there is already bond funding available for the new library. Mr. de la Montaigne responded that the new library already has bond authorization approved from previous years. The Recreation Division is responsible for sports programs and adaptive programs. Approximately 300 handicap children attend socials/dances at the City’s Community Center each Friday night. There are also three community swimming pools in which City staff teach more swimming lessons than any other city in the state. Michael Rogers asked if Rio Vista Park was supposed to serve as the kingpin for all trails. Mr. de la Montaigne indicated the goal is to have facilities along with the trails. Michael Rogers inquired as to whether bond funding would be requested for trails this time and Mr. de la Montaigne responded that there is some bond funding requested this time for trail projects. The Peoria Sports Complex was built in 1994 and will require upgrades. Michael Rogers inquired as to when the contracts for our professional baseball teams are up and whether the teams will demand new amenities. Mr. de la Montaigne acknowledged the teams will definitely make upgrade requests. Gary Nelson asked about the types of amenities likely to be requested by the teams. The teams may request larger club houses and also other West Valley sports facilities have surrounding retail development and other newer facilities. Mr. De la Montaigne commented that our teams have provided additional monies for upgrades of the club house which demonstrates a commitment on their parts. Mr. de la Montaigne then provided a brief overview of what previous bond authorization was used for his department’s projects from 1994-2005. Jamie Arkin inquired as to the status of the trail going under Loop 101 and 83rd Avenue. Park Manager Kirk Haines responded that the project is currently at 100% design and funding is come from the Arizona Department of Transportation (ADOT). The project is on ADOT’s time schedule with expected completion sometime in mid to the end of 2008. A suggestion was made by Jamie Arkin to put mile markers on trails. Mr. Haines responded that once a new City logo is complete, the City does plan to use a trail marker system. Deputy City Manager John Wenderski asked why trails are built in segments. Mr. de la Montaigne explained that at the time some of the initial trails were done, the City did not have any available funding so developers would put in trails in their subdivisions. Mr. de la Montaigne continued his presentation by explaining the City needs voter authorization for community parks 2 and 3, the community center expansion, the Sports Complex expansion, and for trails. Peter Raymond asked about locations of the parks. The park locations are 83rd and Olive Avenue and northwest of West Wing Parkway around 99th Avenue. Jamie Arkin asked if there will be speed bumps during events at these parks. The City may hire someone to do a traffic impact study of the area surrounding the parks and based on the information gathered, some type of traffic calming device or notification may be required. Alan Doerschel asked if the costs provided are net or gross figures. The costs indicated are gross costs. Barry Spiegel asked about other funding sources for these projects as some are funding by more than just bonds. Mr. de la Montaigne indicated that for some of the trail projects, the funding is supplemented with grants and impact fees. Barry Spiegel inquired as to why there is not more library expansions planned as recommended in the 1996 Library Business Plan. The City is planning a third library in future years which is slated to be funded with impact fees rather than bond funding. Mark Proctor asked what the total bond funding request amount would be for all of the projects to be considered by the committee. Mr. Wenderski responded that staff was still working on the final numbers and a listing would be provided at the next committee meeting. Kathy Heyman asked what the total bond funding request amount was for the Community Service Department. Staff indicated Community Services was requesting $39.9 million in total authorization, which does not include a park at Vistancia. Assistant City Engineer Dan Nissen provided an overview of the City’s Engineering Department and an explanation of the storm drainage system. He also provided illustrations of how heavy rains can accumulate and build up in the desert areas and discussed where those excess water flows go. In 1986, the first drainage master plan was developed. In 1987, the plan was expanded to include the Peoria, Phoenix, and Glendale systems. The 2 main components of the master drainage plan are development infrastructure and storm drain infrastructure. Gary Nelson asked why Peoria does not use its sewer system for drainage instead of retention basins. Utilities Director Stephen Bontrager responded that the use of a sewer system for storm drainage is an environmental issue and is now against federal regulations. Mr. Nissen then provided a brief overview of the drainage projects requiring bond authorization as well as existing projects and projects currently under construction. He also explained that for many of the City’s drainage projects, the City is able to cost share with Maricopa County and Department of Transportation. Deputy City Manager John Wenderski asked Mr. Nissen to describe what a storm drain pipe looks like. Mr. Nissen explained that a storm drain is a circular pipe that can vary in sizes between 18 to 120 inches. Mark Proctor inquired as to what the maximum amount of water retention basins are required to hold. Staff responded that our detention basins are designed to hold run off from a 100 year storm of two hours in duration. Most of the new developments are using the standard of the 100 year storm with a six hour duration. Dams are built in the same way. Jim Redondo asked if committee members will be able to select projects based on a priority designation indicated by staff. Most projects do have a priority assigned to them and some projects are designated as a higher priority. Vice Chairman Phil Hanson made a call to public. There were no requests to address the group. The next committee meeting will be held on January 9, 2008 at 6:30 p.m. Being no further comments or questions, the meeting was adjourned at 8:55 p.m. ___________________________________ Phil Hanson, Committee Vice Chairman Submitted by: _________________________________ Michelle Grieb, Executive Assistant Finance Department